EY Executive Assistant – (13 months contract) Temporary in Calgary, AB


Branch Calgary AB CA

Executive Assistant – (13 months contract)
Calgary, AB

Coordinates cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups….

Executive Assistant – (13 months contract) – CAL000UH CA-AB-Calgary
EY’s people in more than 150 countries are committed to operating with integrity, quality and professionalism in the provision of audit, tax and transaction advisory services. We strive to help all of our people achieve their professional and personal goals through an inclusive environment that values everyone’s contributions, appreciates diversity of thought, fosters growth, and provides continuous opportunities for development. Recognized as one of Canada’s top employers, EY continually strives to be a great place to work.

EY currently has an opening for an Executive Assistant.
The Executive Assistant provides full administrative support to our management team of client serving professionals. This individual has the ability to demonstrate a standard of excellence, enjoys challenges, and is results-driven. The incumbent must also be highly motivated and demonstrate the ability to use his/her own initiative and manage time effectively.
Areas of responsibility:

  • Document preparation and management: Formats and edits letters, memos, reports and presentations from draft stage to client-ready work. Uses independent judgment to compose general, non-technical business documents. Is privy to, and must protect, confidential materials. Follows an organized filing/document management process for electronic and paper documents.
  • Billings: Assists engagement teams with client billings by liaising with the financial management group to process Work in Process (WIP) system reports, tracking expenses, drafting and finalizing invoices, time transfers and relieving WIP
  • Meeting coordination: Coordinates and makes arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel).
  • Travel planning: Coordinates cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups.
  • Reception: Receives and welcomes EY’s clients, guests in a professional, courteous manner . Screens, directs calls and takes accurate messages in a professional manner
  • Records Management: Responsible for coordinating the handling and processing of client records. This includes managing the inventory, storage and maintenance of files and working papers within an EY location
  • Other duties as required

To qualify, candidates must have:

  • Minimum 3 years related experience in an administrative role/environment preferred
  • Post-secondary education (preferred)
  • Proficient in Word, Excel, PowerPoint, with an aptitude to learn standard firm software and other relevant applicants and technical/office equipment at an intermediate level
  • General understanding of financial principles as it relates to the billing of chargeable time
  • Proven ability to differentiate when to take action independently or to partner as a team
  • Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
  • Demonstrates sound judgment regarding confidential and sensitive matters

EY is committed to inclusiveness, equity and accessibility. We encourage all qualified candidates to apply.

or proceed with Standard Application Form.

Employment Type: Temporary
Location: Calgary, AB, CA
Posted on: 2016-10-09
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