Expert Recruiters Temp Front Desk Coordinator Temporary in Vancouver, BC

Expert Recruiters

Branch Vancouver BC CA

Temp Front Desk Coordinator
Vancouver, BC

Add new and update existing contacts using one or more databases, eliminating and managing duplicate contacts, uploading relevant information/activities to…

Start Date July 8th 2016, Fast-Paced & Dynamic Firm

This is an amazing opportunity to join a boutique firm for 2 months where you will work with a close knit team of professionals. You will have the opportunity to take ownership of this role and develop a detailed knowledge of office coordination. Our client values service, integrity, teamwork and innovation. As the first point of contact, the successful candidate will be warm and outgoing; a people pleaser who is always striving to go above and beyond. They will also be polished and professional in their presentation and have excellent communication skills. A background in hospitality is an asset – willingness and flexibility a must!

Job Description

Greet all visitors to the office in a welcoming and professional manner

Managing all incoming calls and emails providing assistance to candidates and clients where possible, remaining professional and courteous at all times

E-mail management; flag and print all relevant emails each morning and throughout the day, reply to general enquiries

Ensure all correspondence is recorded, and is escalated in an efficient manner when required

Database management; add new and update existing contacts using one or more databases, eliminating and managing duplicate contacts, uploading relevant information/activities to contact record, ensuring appropriate people are added to project lists

Arrange and receive couriers

Order supplies and maintain office machines: machines stocked, advise the relevant people when short supplies, inventory knowledge – conduct regular counts

Schedule and confirm appointments as requested/required

Coordinate and prepare presentations, letters and correspondence, and client packages as required

Organize and maintain all office filing systems

Administrative duties to assist the team as needed


Minimum two years’ experience in hospitality and/or general office administration

Highly developed communication skills; must be empathetic to the needs of clientele

Highly intelligent, organized and be able to handle a large work load effectively and efficiently

Must have excellent customer service skills and a solutions oriented approach

Excellent written and verbal communication skills

Highly motivated and take pride in a job well done

Excellent working knowledge of (Word, Excel & Outlook)

Experience in PowerPoint, Adobe, Publisher and Act an asset but not required

Accuracy and efficiency a must

High level organization and follow up skills

Ability to take direction and follow through

A team player with a proactive, can do attitude

Ability to take ownership of special projects and tasks with little supervision

Post-Secondary degree/ diploma is an asset

Please apply online @ http://www.expertrecruiters.com/search-jobs/ with your resume and cover letter to the attention of Sarah-Ann McCabe, Recruitment Manager, quoting reference #2391-STemp

All applications will be treated with the strictest of confidence.

Expert Recruiters Inc.

(Expert Recruiters: locally established staffing and consulting firm with a national reach; over 20 years’ experience helping clients and candidates reach their goals.)

Phone: 604-689-3600

Fax: 604-689-7541

Email: [email protected]

Website: www.expertrecruiters.com

or proceed with Standard Application Form.

Employment Type: Temporary
Location: Vancouver, BC, CA
Posted on: 2016-09-08
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