EurOptimum Office Administrator Contract in Toronto, ON


Branch Toronto ON CA

Office Administrator
Toronto, ON

Be the first point of contact for all IT concerns and solve software/hardware issues on the fly; Research, book, and manage travel arrangements and travel…

EurOptimum is a leader in custom design and manufacturing of interior signage and display systems. We are known for creating innovative visual solutions tailored to a wide range of environments for major clients throughout North America. We offer complete design, display and project management solutions for corporate, retail, financial, academic and hospitality clientele.

We are currently seeking an Office Administrator for a 1–year contract located in our downtown Toronto office.

Role and Responsibilities

Office Administration:
Oversee and ensure efficient completion of day-to-day operational office activities;

First point of contact for all general office questions, concerns, and activities;

Oversee facility management (property management, maintenance and cleaning staff, waste disposal, kitchen and office supplies, etc) and ensure service standards are maintained;

Backup reception and shipping/receiving duties;

Research, book, and manage travel arrangements and travel documentation for all staff;

Reconcile company credit card statements monthly;

Reconcile expense reports monthly;

Maintain general office tidiness and organization;

Maintain general office supply inventory (kitchen, cleaning, IT, office supplies, etc);

Assist with human resource initiatives as required;

Identify cost save opportunities via general operations;

Track and maintain various insurance records for the company and vendors.

IT Support:
Be the first point of contact for all IT concerns and solve software/hardware issues on the fly;

Liaise with and manage outside IT consultants;

Escalate serious issues and connect with IT support;

Set up workstations for new staff including computer(s), phone(s), printer(s), etc;

Manage IT projects as required.

Event Planning:
Assist with planning and execution of various events (client appreciation, holiday parties, company socials & outings, etc);

Schedule and support all company-wide internal meetings.

Qualifications and Education Requirements

2+ years’ experience in a support function that includes office administration, office management, or facilities;

Bachelor’s Degree or equivalent;

Excellent organizational and time management skills;

Must be proactive, communicative, and able to work with minimal supervision;

Ability to handle multiple tasks simultaneously, to prioritize effectively;

Must be self-motivated with an eye for detail; solutions-oriented and a fast learner;

Proficient with troubleshooting computer issues, familiar with Microsoft office programs, and a natural knack for solving problems;

Ability to maintain good communication with team members, clients and vendors;

Ability to be resourceful and creative.

If you’d like to considered, please apply with your resume and cover letter. We thank you all for your interest, however only applicants being considered for the role will be contacted. If you require any assistance with your application, navigating our website or have further questions, please contact our team at [email protected]

or proceed with Standard Application Form.

Employment Type: Freelance
Location: Toronto, ON, CA
Posted on: 2017-10-30
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