OverviewEntry Level – Purchasing Clerk in Prince George, BC
Provincial Health Services Authority
Branch Prince George BC CA
Entry Level – Purchasing Clerk
Prince George, BC
Purchasing Clerk, Supply Chain Casual / Relief Wage… may be available The Supply Chain Purchasing Clerk assists customers with their daily supply, services and…
Health Shared Services BC (HSSBC ) is a unique initiative that provides non-clinical support services to BC’s six health authorities. Our collaborative organization enables the health authorities to achieve more collectively than they could separately. The number one priority of our health care system is making sure that patients get the best care possible. Health Shared Services BC is committed to consistently seeking ways to get the most out of every health care dollar. By finding opportunities for the health authorities to improve cost effectiveness and enhance service quality, we are able to maximize the resources that go to direct patient care.
Purchasing Clerk, Supply Chain
Casual / Relief
Wage: $22.24 per hour
325 Brunswick Street
Prince George, BC Current and future Casual (on-call) opportunities may be available
The Supply Chain Purchasing Clerk assists customers with their daily supply, services and sourcing needs and is responsible for organizing and processing requisitions and disbursements for goods and services by utilizing supply chain procurement systems and computer programs such as Microsoft Word, Excel, and PowerPoint. The Purchasing Clerk performs Supply Chain clerical duties including reconciling invoices, contacting suppliers to arrange adjustments to invoices or modifications to original orders, and is responsible for a variety of other clerical functions such as wordprocessing technical and non-technical materials, spreadsheet, and database duties. Under the supervision of the Buyer and/or Management, the Purchasing Clerk drafts all sourcing documents and conducts all related research and documentation. The Purchasing Clerk maintains master contract files and assists Buyers and Leads in accordance with the sourcing process as per the Supply Chain Sourcing Methodology. Example of Duties
Orders supplies, equipment and services utilizing computerized procurement systems and software applications to administer direct, standing, contract and repair/service orders. Maintains data integrity across supply chain files and information systems in accordance with established policies and procedures by entering any new items and contracts as well as any changes including but not limited to supplier information, product information, product codes, units of measure, descriptions or prices as directed by the Buyer and/or Management.
receives and processes requisitions;
checks the accuracy of department and account coding;
determines price and availability from vendors;
prepares purchase orders and communicates orders to vendors;
investigates and resolves backorders and delivery issues;
coordinates and/or arranges service repairs; and
maintains records and departmental filing systems as required
Processes credits owed with suppliers and processes returns to vendor
Resolves invoice and receiving discrepancies by researching discrepancies, liaising with customer & receiving personnel, communicates changes to internal/external clients, updates system files, processes product return/substitution documentation, and traces shipments as required to maintain system efficiency.
Investigates and resolves back ordered items and damaged goods; traces duplicate shipments and organizes invoice adjustments and credit notes with suppliers as required; returns outdated and/or deleted stock to vendors.
Under the direction of the Buyer and/or Management, assists contract sourcing by reviewing contract data to identify opportunities for consolidation, engages suppliers on contract extensions and prepares supporting documentation, communications, and related research for review and approval of Buyer and/or Management. Qualifications
Education, Training & Experience
Grade 12 supplemented by accounting courses and three years recent related experience or an equivalent combination of education, training, and experience Skills and Abilities
Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Ability to organize work.
Physical ability to carry out the duties of the position.
Ability to operate related equipment.
We invite you to apply by clicking the “Apply Online Now” button where you can register for the first time or enter your Username and Password in order to re-access your profile on our system.
Applications will be accepted until the position is filled.
For more information on all that the PHSA has to offer, please visit: http://careers.phsa.ca/
For more information on the agency that you are interested in, please visit: www.hssbc.ca
HSSBC is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities
Employment Type: Freelance
Location: Prince George, BC, CA
Posted on: 2014-07-13