DP Ventures Inc. Executive Assistant Full Time in Calgary, AB

DP Ventures Inc.

Branch Calgary AB CA

Executive Assistant
Calgary, AB

However, only those candidates selected for an interview will be contacted. Maintain and improve internal CRM and filing system to track and record client…

We are growing our highly productive, highly creative and very positive real estate team. Not getting bigger necessarily but better at what we do. Being Responsive, Reliable and Creative in how we do real estate for clients. We look forward to hearing from you.

The Executive Assistant (EA) will handle a wide range of administrative and executive support related tasks, working independently with little or no supervision at times and within a highly productive team. This person must be very well organized, patient, flexible and energetic. This person should have the ability to interact with clients and team members in a fast-paced environment, sometimes under pressure, remaining proactive, resourceful and efficient, with a high level of professionalism. A strong sense of confidentiality is also crucial to this role. Excellent written and verbal communication skills, strong decision-making abilities and attention to detail are equally important.

The Executive Assistant is responsible for:

  • Client relations
  • Calendar management for team members and coordination between senior real estate associates and clients with dates, activity and communication
  • Maintain and improve internal CRM and filing system to track and record client transactions and real estate needs
  • Communicate and handle incoming and outgoing electronic communication on behalf of team members and clients when required
  • Assist with the preparation of presentation materials and the processes used to interact with current and past clients
  • Gather and organize research materials for use in management activities
  • Maintain and update client lists
  • Event planning and coordination
  • Coordinate meetings including booking venues, arranging catering, notifyingparticipants and assisting with any travel arrangements
  • Perform reception duties for the senior executive assistant and learn from her
  • Perform other duties as assigned
  • Learn and grow with the team to become the most reliable and responsive real estate group in North America

The successful candidate will have the following qualifications:

  • At least 3 years of executive assistant experience or 5 years of secretarial or administrative assistant experience
  • A good working knowledge of Apple products, Gmail, and social media awareness
  • Well-developed problem solving, organizational and analytical skills

We appreciate and thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Job Type: Full-time

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Employment Type: Full Time
Location: Calgary, AB, CA
Posted on: 2018-05-23
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