Dalhousie University Administrative Assistant (Part-Time) (Term), Pathology, AS1 Contract in Halifax, NS

Dalhousie University

Branch Halifax NS CA

Administrative Assistant (Part-Time) (Term), Pathology, AS1
Halifax, NS

Office/ Business Administration diploma with 3-5 years’ relevant experience in administrative support or coordinator role, preferably in a university/higher…

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our 18,800 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that’s celebrating 200 years of academic excellence in 2018.

Dalhousie’s Faculty of Medicine teaches scientific excellence and humanity in medicine and trains doctors to be accomplished clinicians, compassionate caregivers, good communicators, and balanced individuals. The department of Pathology offers Masters, PhD and Residency training programs. Reporting to the Department Administrator, the Administrative Assistant will provide administrative and operational support to the Department Head, Department Administrator and the overall department.

Key Responsibilities:

  • Act as a primary resource and contact person for the department; greet visitors, answer phone calls, relay messages, etc.
  • Provide administrative support to the Department Head and Department Administrator.
  • Coordinate and arrange various departmental committee meetings; book rooms, record minutes, prepare and distribute agendas, minutes and other relevant materials.
  • Perform reconciliation of financial accounts and other financial duties (purchase orders, cheque requisitions, journal entries, process travel claims, etc.).
  • Arrange for couriers, distribute mail, process requests for building maintenance and repairs and maintain inventory of office supplies, ordering as necessary.
  • Coordinate and plan logistics for various departmental events.

Qualifications: Office/ Business Administration diploma with 3-5 years’ relevant experience in administrative support or coordinator role, preferably in a university/higher education, government, or hospital setting. Excellent communication and interpersonal skills are required. Ability to adapt, prioritize, multitask and stay organized is required. Demonstrated ability to work in a confidential environment. Minute taking experience preferred.

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Apply online by May 23, 2018 to competition N77-18034.

Salary Range: $22.28 – $27.17 per hour (32.5 hours per week, $37,647- $45,911 annually). This is a 1-year term and a 0.5 FTE position, so annual salary will be pro-rated to $18,824 – $22,956). (16.25 hours per week) (AS1).

This is a provisional classification. Formal classification procedures will be initiated by the Compensation & Job Evaluation Unit in approximately six months.

This position is part of the Nova Scotia Government and General Employees Union Local 77 (NSGEU).

Bargaining unit employees for NSGEU local 77 are given first consideration and will be notified regarding the status of their application. All other applicants will be considered when there is no qualified internal candidate. We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Aboriginal people, persons with a disability, racially visible persons, women, persons of minority sexual orientations and gender identities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity

or proceed with Standard Application Form.

Employment Type: Freelance
Location: Halifax, NS, CA
Posted on: 2018-05-22
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