Dalhousie Student Union Job Description: Policy and Governance Coordinator Full Time in Halifax, NS

Dalhousie Student Union

Branch Halifax NS CA

Job Description: Policy and Governance Coordinator
Halifax, NS

Provides administrative support to the President and members of Council on any matters relating to operation, facilitation and execution of its business….

DEADLINE FOR APPLICATIONS: April 12, 2017, 12:00pm

Job Description: Policy and Governance Coordinator

Under the guidance of the General Manager, and the President, the Policy and Governance Coordinator will provide administrative and operational support for the Executive and members of the Dalhousie Student Union Council and directly and by carrying out all bureaucratic and procedural functions associated with the operation of the DSU Council. To provide advice and support to the Chief Returning Officer and the Elections Committee during DSU election and referenda periods. The Coordinator will be highly-motivated, be extremely well organized have strong policy development skills and a keen attention to detail in order that the following is achieved:

Council Administrative and Operational Support:
Provides administrative support to the President and members of Council on any matters relating to operation, facilitation and execution of its business.

Ensures the bureaucratic operation of Council is executed as outlined in the Bylaws and Policy of the organization.

Attending all Council meetings to provide staff support. Arrives fifteen minutes early to each meeting of DSU Council to ensure all logistics are in order and to field last minute questions and take late requests to amend the agenda.

Acts as the central office contact and coordinator of all DSU Council committees.

Develops and maintains and disseminates an up-to-date calendar of key governance dates stipulated in DSU Bylaws and Policy.

Works during the summer months to prepare DSU Council committee chairs for the coming year.

Aids in the preparation of issuing briefings and organization meeting material.

Maintains and organizes all council related documents and records.

In conjunction with the Council Chair, works to organize Council Orientation and Helps to ensure all council members have a sound working knowledge of meeting procedures and protocols. Answers questions on procedural matters so that members are able to work effectively.

Any other administrative tasks as reasonably assigned by General Manager or President.

Supports Internal Governance and Policy Needs

Ensuring recent and relevant organizational policy by identifying and addressing short and long-term policy issues to be addressed and presenting options and recommended courses of action.

Drafting needed organizational policy for review and approval.

Establishing, maintaining and adhering to consistent policy review schedule.

Providing clarification to the Executive and members of DSU Council on matters of procedural governance.

When time allows, assisting societies with maintaining recent and relevant organizational policy.

Gathering trends and best practices from other jurisdictions and student unions and soliciting input from Executive Members and key personnel.

Performing any other administrative tasks as reasonably assigned by General Manager or DSU Council.

Assisting with any reasonable tasks as assigned by the President or General Manager in the efficient governance of the Union.

Elections Support

Working closely with the Elections Committee, Executive and staff to ensure that all DSU elections and Referenda are run in a fair and efficient manner according to DSU Bylaws and Policy.

Working with the Chief Returning Officer to review referenda questions, and Memoranda of Understanding before they are presented to DSU COUNCIL.

Ensures all referenda questions are submitted to the University prior to the election. Ensure that all elections results are provided to the University according to University governance timetables.

Identifies External Policy Needs

Researching and analyzing key external policy issues as directed by Executive Members.

Staying current with policy trends in post-secondary education and other issues impacting students and provide analysis, policy development recommendations and other support to the Executive.

Regularly reviewing DSU external policies and recommend updates as needed.

Provides Executive Support for Advocacy

Researching, gathering and presenting essential information and commentary to Executive Members for key meetings and presentations to government, university officials, and other decision-makers.

Collecting, analyzing and summarizing information about post-secondary education at the university, provincial, and federal level for Executive Members.

Identifying and reporting on policy options in order to provide advice to Executive Members regarding policies influencing decision-making and alternatives.

Maintains DSU Research Capacity

Developing and maintaining effective, cooperative relationships with various DSU partners and stakeholders by: ensuring clarity of goals, objectives, and interests of the Executive; reflecting an understanding of the DSU in conjunction with stakeholder needs and concerns.

Accessing and analyzing policy-planning processes (e.g. research / planning methodologies, environmental scans, strength/weakness/opportunities/threats (SWOT) analyses, goal setting).

Collaborating with DSU Council Chair and Secretary to collect and communicate Council documentation including, but not limited to, agenda, reports, minutes and video.

Maintaining DSU policy archives along with organizational records, reports and other institutional information.

Necessary Qualifications:
Completion of degree from post-secondary institution.

Ability to research, write and edit high-quality policy documents;

Demonstrated ability to generate and evaluate policy options

Thorough knowledge of Robert’s Rules of Order

Strong written and oral communication skills.

Exceptional organizational and time-management skills.

Strong understanding of working in a highly diverse student and staff environment

Ability to work independently in a busy, deadline driven work environment

Proven ability to use sound judgment with highly developed interpersonal skills.

Experience working with a member-based organization considered an asset.

Reporting Structure:
This position reports directly to the General Manager. This is a full-time one-year position.

The Dalhousie Student Union welcomes the contributions that individuals from traditionally marginalized communities, as outlined under the prohibited grounds for discrimination in the Nova Scotia Human Rights Act, bring to our organization. These include racialized people; Indigenous people; women; lesbian, bisexual, gay, transgender and queer people; and people with disabilities. We encourage applicants to self-identify here if they are a member of a marginalized community.

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Halifax, NS, CA
Posted on: 2017-04-02
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