Overview

CRD Administrative Clerk 1 Part Time in Sooke, BC

CRD

Branch Sooke BC CA

Position:
Administrative Clerk 1
Location:
Sooke, BC

Makes purchases and codes pcards, timesheets for self and others. Experience working with legal documents is an asset….

The Administrative Clerk 1 provides reception, clerical and administrative support relating to the day-to-
day operations of the Juan de Fuca Building Inspection office

DUTIES & RESPONSIBILITIES:
Provides reception support and responds to general inquiries pertaining to building permits and

permit application procedures.

Provides direction, guidance and training to auxiliary clerical staff as required.

Provides administrative and clerical services.

Provides cashier services and prepares bank deposits as required.

Oversees and administers all petty cash activities.

Drafts and prepares reports and correspondence in support of building inspection services.

Records correspondence and documentation relating to building permit applications, pending files
and property files.

Enters permit information into building permit database.

Maintains inventory of office supplies.

Processes building permit applications in preparation for building inspectors.

Inputs building inspection worksheets into database and notifies applicants of permit fees.

Coordinates filing system and time sensitive information related to inspections and work projects to
ensure compliance with bylaw timelines.

Receives and records permit fees and issues receipts for monies received.

Makes purchases and codes pcards, timesheets for self and others.

Contacts property owners who have expired building permits or building violations and assists them
to obtain compliance, as required.

Acts as the point of contact for building violations files.

Compiles documentation for registering notices on land title and provides information for the
preparation of staff reports.

Prepares month end statistical reports, updates inventory of building permits and completed files.

Acts as SharePoint Champion and assists in the ongoing development of the building Inspection
SharePoint site, the building permit database and the department’s external webpages.

Prepares files for microfilming.

Operates various office equipment, digital camera and related software, microfiche..

Follows all policies, procedures and standards of the CRD.

Performs other related duties as required.

QUALIFICATIONS:
One year certificate in Office Administration and 2 years’ relevant experience or an equivalent

combination of education and experiences. Familiarity with Local Government Act is an asset.

Excellent communication (verbal and written), interpersonal and customer service skills are required.

Typing speed of not less than 55 wpm.

Thorough knowledge of business English, general office procedures and equipment.

Proficiency and experience with word processing (MS Word) and spreadsheets (MS Excel),
SharePoint, and land information management software,

Demonstrated ability to handle stressful situations and effectively deal with clients.

Experience in managing a bookkeeping system to record bank deposits and petty cash activities.

Ability to deal effectively with the public and outside agencies tactfully and professionally.

Basic knowledge of and ability to understand various regulatory bylaws and government acts.

Knowledge of Land Title system

Ability to understand Certificates of Title and related notations.

Ability to work independently and exercise good judgment.

Ability to organize and priorities work flow, take initiative and problem solve.

Ability to work in a team environment.

Experience working with legal documents is an asset.

Must possess a valid BC Driver’s Licence (Class 5).

APPLICATIONS:
This job posting is open only to current CRD employees represented by CUPE Local 1978.

The Capital Regional District wishes to thank you for your interest and advises that only those
candidates under active consideration will be contacted.

Posted May 18, 2018

or proceed with Standard Application Form.

Employment Type: Part Time
Location: Sooke, BC, CA
Posted on: 2018-05-23
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