County of Lambton Confidential Support Services Clerk Temporary in Sarnia, ON

County of Lambton

Branch Sarnia ON CA

Confidential Support Services Clerk
Sarnia, ON

Minimum Formal Education:. The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents….

The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation’s seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 26 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.

Position Overview To provide confidential administrative and clerical support to the Resident Manager, Environmental Supervisor, Dietary Supervisor and staff members. Responsible for providing quality assurance, risk management, data entry, budgetary assistance and various other daily functions for the Homes.

Duties and Responsibilities Administrative/Clerical Duties:
• Responsible for receiving, recording and distributing of all departmental correspondence (i.e. invoices, cheques, budgets, grievances etc.)
• Record, transcribe and distribute meeting agendas and minutes.
• Organize and schedule meetings.
• Ensure that all necessary equipment and correspondence are on hand at the time of the meeting.
• Ensure all policy/procedure and compliance manuals are updated.
• Prepare and distribute monthly newsletters.
• Submit requisition forms to Finance for office supplies (stocked items).
• Respond to inquiries from staff, outside organizations and family members.
• Manage and update the records management system.
• Create new staff ID cards.

• Input base budget information into “RAC” system and develop variance reports.
• Analyze and report on staffing patterns and Resident/Family Satisfactory Survey.
• Handles cash, when selling staff meal tickets, stamps and bus tickets.
• Assist residents with the depositing of cash/cheque or the withdrawing of money from personal accounts.
• Acts as Comfort Trust Clerk backup.

Human Resources Functions:
• Assist in the replacing/scheduling of sick calls and vacation time backup.
• Track vacation hours, worked hours and sick hours on a spreadsheet (ie. Absence bank reports, Accident/Incident Reporting, Modified Work Costs etc.).
• Verify accurate information on pay sheets.
• Keep track of all in-services and workshop attended by staff.
• Create posters for workshops and maintain the job posting board.

Quality Assurance/Risk Management/Emergency Measures:
• Complete administration audits, log and report.
• Handles the suggestion/concern/complaint forms box and deals with issues in accordance of importance.
• Participate in observing fire drills, record all staff attendance at fire drills, type fire drill minutes and distribute minutes.
• Upkeep of emergency preparedness and fire exercise binders.
• Maintain door security system.

• Incumbents must keep up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed
• Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position’s Physical Demands Analysis

These describe the general nature and level of work being performed by the incumbent in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements
Direct Supervision: None
Indirect Supervision: None
Functional Authority: Provides direction and advice on technical issues and services to employees, family members and outside agencies.

Qualifications Minimum Formal Education:
• Secondary school graduation plus 1 year post secondary in Office Administration or equivalent.

• 1-2 years experience within an office setting.
• Knowledge and experience with accounting practices and procedures.
• Proficient in all Microsoft programs including experience with accounting programs (i.e. RAC & iCity).
• Must possess diplomacy, tact and communication (verbal and written) skills.

A valid Ontario Driver’s Licence and use of a vehicle.

or proceed with Standard Application Form.

Employment Type: Temporary
Location: Sarnia, ON, CA
Posted on: 2018-01-10
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