OverviewColliers Project Leaders Project/Office Administrator (Part Time) Part Time in Newfoundland and Labrador
Colliers Project Leaders
Branch NL CA
Project/Office Administrator (Part Time)
Newfoundland and Labrador
Collaborate with Business development team on seasonal promotional activities and organize client events….
As Colliers Project Leaders continues to grow and attract exciting project opportunities, we seek an Office/Project Administrator to join our office in St. John’s for 25 to 30 hours per week.
Are you the type of person who can capture all the details and keeps everyone organized? Does accomplishing a variety of tasks and meeting deliverables each day appeal to you? Do you excel at coordinating office processes and activities ?
We are seeking a passionate, energetic administrative professional who enjoys problem solving and supporting a diverse team of individuals. You will exhibit strong internal customer service skills by undertaking clerical and office coordination tasks to support the Principal and other office staff.
Our ideal candidate is a highly cooperative individual who demonstrates initiative, a willingness to assist others and inclination to take on new responsibilities. They have excellent verbal and written communication skills, are reliable, work with a sense of urgency and are able to meet deadlines.
Who We Are
Colliers Project Leaders (formerly MHPM)
We lead building and infrastructure projects. Our Get it Right Solution™ ensures we get it ready, get it built and get it performing — so investors, owners and occupants are certain of success.
With over 400 employees throughout Canada and the Middle East, Colliers Project Leaders offer a multi-cultural, multi-generational work environment where we cultivate excellence, develop leaders and deliver on client vision. Colliers Project Leaders is part of Colliers International Group Inc. (NASDAQ: CIGI; TSX: CIG), a global leader in commercial real estate services with more than 16,000 professionals operating from 502 offices in 67 countries
What you will get to do as an Office/Project Administrator:
Provide administrative and clerical support to the Team in our St. John’s office.
Prepare and assemble proposals, reports, staff resumes and other documentation, update office directories, inventory lists and other office reference materials, and maintain filing systems
Ensure a professional appearance of all areas of the office including kitchen and boardrooms
Maintain a suitable inventory of all appropriate office supplies and ensure efficient operations of office equipment
Coordinate with IT department to ensure all staff have required office equipment such as desk and cell phones, laptops and auxiliary equipment
Register office staff for conferences, training sessions and sponsorship events
Collaborate with Business development team on seasonal promotional activities and organize client events
Organize meetings including meeting invites, coordinate teleconference or webinar details, book meeting rooms and order catering
Receive and greet visitors, coordinate incoming and outgoing mail and couriers
Provide onboarding assistance and training to new staff on office procedures
Send and receive email messages on behalf of the business
Provide project administration support including setting up new projects, tracking insurance certificates and maintaining project files
Other functions as deemed appropriate to the position
What you’ll need to be successful:
A minimum of three years’ experience in a clerical support capacity or as an administrative assistant
Self-motivated with a positive attitude demonstrated while working on all tasks assigned
Strong internal and external customer service skills
Confident with the willingness to take initiative and work independently when required
Excellent written and verbal communication and organizational skills
Superior interpersonal skills and an aptitude for providing administration support
Intermediate to advanced knowledge of Microsoft Office 2010, with particular emphasis on Word, Excel, and PowerPoint
Ability to prioritize tasks and meet deadlines
Strong attention to detail and coordination ability
Ability to manage competing priorities in a busy office environment
Ability to exercise good judgment, discretion, tact and diplomacy
Friendly, personable and be able to build harmonious working relationships with Senior Management, colleagues, external clients, suppliers and the general public
Highly cooperative, demonstrates a willingness to assist others and take on new responsibilities
Employment Type: Part Time
Location: , NL, CA
Posted on: 2017-03-31