College of Physicians and Surgeons of British Columbia Legal Administrative Assistant (Temporary) Temporary in Vancouver, BC

College of Physicians and Surgeons of British Columbia

Branch Vancouver BC CA

Legal Administrative Assistant (Temporary)
Vancouver, BC

Maintain legal filing systems, legal publications, and binders for complaints, surveys, legislation and precedents….

The legal administrative assistant is responsible for providing administrative support in the legal department and is responsible for assisting the College with files that are before the Health Professions Review Board (HPRB) with a wide range of confidential administrative tasks.

DUTIES AND RESPONSIBILITIES Duties include but are not limited to the following:

    • organize calendar/email and mail, flag urgent items
    • prepare for monthly committee meetings, including photocopying and distribution of materials
    • prepare for disciplinary hearings
    • dicta-type, photocopy, and handle correspondence
    • identify, document and track various matters for follow-up and further action
    • attend to routine follow-up inquiries
    • maintain legal filing systems, legal publications, and binders for complaints, surveys, legislation and precedents
    • database entry and scanning
    • book meetings and distribute related documents
    • complete follow-up tasks as required
    • perform general clerical work including ordering supplies

DECISION-MAKING Decisions will be made in accordance with ongoing maintenance of legal precedents and established procedures.

ACCOUNTABILITY After a reasonable training period, the legal administrative assistant will demonstrate a proactive approach to administrative tasks and file management, while acting within departmental protocols in terms of privileged and confidential information. This will assist with workflow and productivity while maintaining adherence to departmental standards.

SKILLS AND QUALIFICATIONS Required skills and qualifications include:

  • legal administration certificate or diploma required or equivalent, with a minimum of three years’ work experience in a legal environment
  • exceptional verbal and written communication skills, including a good command of English grammar rules and punctuation
  • working knowledge of Microsoft Office applications
  • minimum typing speed of 70 wpm
  • proven ability to perform multiple tasks, balance continuous demands and priorities and meet deadlines
  • ability to organize and set work priorities
  • ability to work both independently and as a team member
  • ability to maintain a calm demeanor during busy or stressful times
  • ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must
  • detail orientated

or proceed with Standard Application Form.

Employment Type: Temporary
Location: Vancouver, BC, CA
Posted on: 2015-09-24
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