Overview

ClearStream Energy Branch Office Administrator Full Time in Lloydminster, AB

ClearStream Energy

Branch Lloydminster AB CA

Position:
Branch Office Administrator
Location:
Lloydminster, AB

The primary function of this role is to provide project and administrative support to ensure that administrative services are provided in an effective and…

As a Branch Office Administrator, reporting to the Controller, this role requires administrative functions in support of the local Lloydminster office. The primary function of this role is to provide project and administrative support to ensure that administrative services are provided in an effective and efficient manner. This is a full-time position until the end of January 2017 with the possibility of extension.

Key Responsibility Areas:

  • Assist with organizing timesheets and employees as per their work department
  • Assist with ensuring all employees/DSP’s time is captured, summarized on a daily roster and submitted to our Edmonton Central Time Entry and Billing team on a daily basis
  • Upload all timesheets and roster to SharePoint daily
  • Provide support to our Edmonton Central Time Entry and Billing team to ensure all employees/DSP’s are paid and charged our correctly
  • Ensure all pay rates and charge out rates are accurate and up to date
  • Create and monitor of third party field tickets
  • Maintain accurate documentation to charge to clients
  • Assist with communications with clients as to billing purposes
  • Assist with following up on overdue invoices as per month end reports
  • Maintain an accurate and up to date job detail listing of each department
  • Provide various reports to the Project Managers for review
  • Assist in the Purchase Order process including ordering and monitoring completion
  • Assist and ensure weekly completion of our Accounts Payable process including:
    • Ensure invoices are date stamped and matched to PO’s
    • Invoice coding is accurate
    • Ensure all invoices are logged into the AP log
    • Ensure all invoices are copied, separated for billing and saved to shared drive
  • Provide any necessary training and coaching to other employees

Knowledge, Skills and Abilities (KSAs):

  • Analytical and problem solving skills
  • Computer skills including the ability to use spreadsheet and word processing programs at a highly proficient level
  • Detail-oriented
  • Superior communication skills with the ability to liaise with all levels of the organization
  • Excellent communication with clients, direct interface with large Oil & Gas clients
  • Ability to prioritize with strong multi-tasking abilities
  • Ability to work effectively under pressure and deadline restraints of different projects
  • Work cooperatively with all internal and external stakeholders
  • Experience in Oil & Gas industry is an asset

Education and Experience:

Formal Education : A Diploma in Office Administration would be considered an asset.

Experience : 3 years of related Time-Management and Administration experience

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Lloydminster, AB, CA
Posted on: 2016-11-01
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