OverviewCity of Toronto Facilities Supervisor Temporary in Toronto, ON
City of Toronto
Branch Toronto ON CA
Join the award-winning Toronto Public Service as a Facilities Supervisor within our Children’s Services Division….
Toronto is Canada’s largest city, the fourth largest in North America, and home to a diverse population of about 2.8 million people. Consistently ranked one of the world’s most livable cities, we are a global centre for business, finance, arts and culture, and are proud to be the Host City for the 2015 Pan American and Parapan American Games. Join the award-winning Toronto Public Service as a Facilities Supervisor within our Children’s Services Division.
Facility management and supervision of building and property operations in the Children’s Services Division
Supervises/oversees building and facilities maintenance, playground and building renovations, develops and maintains open order contracts for the child care sites operated by Toronto Early Learning & Child Care Services (TELCCS) including providing support to Centre Supervisors during renovations & repairs; confirming adherence to safety and legislative requirements
Develops, expedites & manages tenders/requisitions for renovations, maintenance work and equipment; making certain that space ratio and other legislation requirements are adhered to
Confirms maintenance/renovation work complies with legislated safety requirements, City policies/procedures, legislation and building codes expediting required permits, licenses when applicable. Replace building with required construction codes (i.e.: building, electrical, etc.)
Provides input into and administers assigned budgets (SOGR, Operating & Emergency), ensuring that expenditures are controlled and maintained within approved budget limitations. Develops, manages and monitors service product contracts, within Asset Management; ensuring compliance with corporate standards
Directs/coordinates project work by contractors, architects and services providers, and attends all required site meetings
Liaises with City Departments, external organizations and contractors to secure economical and safe work, including liaison with City staff to resolve contractor/landlord conflicts including legislation violations, cost issues and addresses building services issues. Provides information as requested for lease negotiations/renewals; addresses inquires related to building services
Manages the lease agreements and lease agreement renewal process within an identified building portfolio and provides leadership on behalf of the section in the area of negotiations with Facilities and Real Estate
Develops/implements specifications, guidelines and assists with the development of performance measures for Asset Management
Develops preventative maintenance programs for building, facilities and playgrounds within an identified building portfolio and represents Children’s Services for all city-operated child care projects
Implements detailed plans and recommends policies/procedures regarding program specific requirements for child care that affect the identified building portfolio and any of its tenants
Conducts site visits of work locations; some of which are in high risk areas of the City. Conducts and attend four mandatory visits per fiscal year in order to identify and inventory any outstanding work, deficiencies and repairs or proposed work that is proposed within the next budget year. The focus of the Facility Supervisor’s work will be on conducting site visits at Child Care Centres
Researches playground design and makes recommendations for new designs, including specification work. Assists with issue-specific research initiatives relating to building services
Represents the Unit/Division on cross-Departments and Intergovernmental initiatives; e.g. Waste Management, Energy Conservation and Health & Safety
Coordinates support during emergency situations by notifying all identified building-related personnel. Negotiates solutions to temporarily rectify the physical space with building landlords, maintenance staff and insurance agencies and their crews. Co-ordinates and supervises all after hour issues, i.e. security breaches, building failures, etc. Co-ordinates, supervises contractors or liaises with third parties to obtain long term solutions to avoid emergencies from repeating
Supervises project work and provides direction to external contractors/consultants as required. Monitors work output and ensures results are achieved within specified time frames and budget restrictions. Supervises and co-ordinates any concerns with hazardous/designated substances to ensure due diligence
Post secondary education in a relevant discipline (e.g. Building Science, Facility Management, Construction Methodology or construction related Project Management) or an equivalent combination of education and experience.
Considerable experience at project development/project scheduling and contract/client relations, some of which must include working in a multi-project environment with a high degree of independence.
Experience using various software, including Microsoft Word, Microsoft Excel and Project Management software etc.
Considerable experience with commercial property facility management in a portfolio with multiple properties and a number of landlords with varying lease conditions.
Experience creating and implementing short and long term budget forecasting for numerous sites within a portfolio of properties.
Experience taking a leadership role in working with project teams, external contract consultants and/or construction personnel.
Well developed project management and administrative skills including the ability to handle multiple tasks concurrently and lead teams in order to meet critical and multiple project deadlines.
Excellent customer service and interpersonal skills in order to deal with staff at all levels of the organization, contractors, members of the public, agencies etc. in difficult situations.
Knowledge of applicable legislation including collective agreements, Occupational Health and Safety Act etc.
Ability to communicate effectively, both orally and in writing at a professional level with senior management, consultants, contractors, staff from other departments/divisions , other agencies and the public and the ability to work effectively in a professional project team environment.
Highly developed analytical skill and problem-solving skills.
Knowledge of Barrier Free Design principles, Day Nursery Act, Ontario Building Code, CSA standards, Occupational Health & Safety Act/ WHMIS, Toronto Green Standards, Toronto Accessibility Guidelines including knowledge of how those regulations apply to renovations and repairs.
Must possess and be able to maintain a valid Province of Ontario, Class “G” Driver’s License and must have daily access to a fully insured and licensed vehicle for on the job use.
Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants who provide an email address may receive their written correspondence with respect to this job posting directly to the email address provided with their application. As an applicant, it is your responsibility to ensure that you check your email regularly to receive this correspondence.
In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and the City of Toronto’s Accommodation Policy , accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.
Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set-up their Candidate Profile if applying on TalentFlow. As an applicant, it is your responsibility to ensure that you check your email regularly.
In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the City of Toronto’s Accommodation Policy , a request for accommodation will be considered throughout the hiring process.
Applicants are required to provide their accommodation needs in advance and submit adequate documentation to support their request for accommodation in the assessment process and/or to perform the essential duties of the posted position. For disability-related accommodation, documentation must be from the applicants’ treating physician outlining their functional limitations.
Employment Type: Temporary
Location: Toronto, ON, CA
Posted on: 2015-07-31