City of Mississauga Records Clerk Contract in Mississauga, ON

City of Mississauga

Branch Mississauga ON CA

Records Clerk
Mississauga, ON

Must have own vehicle to travel between various file room sites located across the City of Mississauga….

Job Description

Check out this amazing opportunity as a Records Clerk!

Primary Responsibilities:

Under the general supervision of the Manager Office Services and guidance from the Records Coordinator, the successful candidate will:

  • Provide records management services within the Transportation and Works Department at various locations
  • Follow established Corporate and Departmental records/information management policies and procedures
  • Accurately create, classify, code, organize and maintain departmental files and file rooms
  • Accurately enter information in a records management system ensuring cross referencing of information if required.
  • Respond to request for active and inactive files, research information and log file activities accurately
  • Manage the life cycle of files, organize and prepare files for inactive storage according to the records retention schedule; in consultation with others resolve file room space issues
  • Provide support and training of staff in records management standards and procedures and participate on various projects representing records management
  • Assist and support team members, provide back up support and participate in team meetings
  • Perform other duties as assigned

Job Specifications:

  • Minimum requirements: post-secondary education with completion of or enrolled in a Records/Information Management course(s) from a community college or equivalent records management associations
  • Minimum three (3) years’ experience in the Records/Information Management field, preferably in the public sector
  • Knowledge of and experience in records classification systems and retention, freedom of information legislation and records/information management best practises
  • Experience working with a records management information software with a high level of data entry accuracy
  • Proficient in standard Microsoft Office applications and SharePoint
  • Strong organizational skills are required combined with attention to detail and accuracy
  • Excellent customer service skills, ability to provide guidance, support and training to others in records management best practices
  • Ability to work independently with minimum supervision as well as part of a Records Management Team
  • The ability to lift up to 12.5 kgs (22 lbs) or more is required
  • Note: Must have own vehicle to travel between various file room sites located across the City of Mississauga.

Note: This is a contract up to 6 months year

Hours of Work: 35 hours per week

Hourly Rate: $22.67 – $30.22

Closing Date: April 5, 2018

Number of Openings: 1 Temporary Full-time

Department/Division/Unit:Transportation & Works/Works Operations & Maintenance/Office Services

Work Location:Various locations


A Criminal Record Search will be required of the successful candidate, at his or her own expense, to verify the absence of a criminal record for which a pardon has not been granted.
We thank all who apply, however, only those candidates selected for an interview will be contacted.
All personal information is collected under the authority of the Municipal Act.

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We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform City Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act .

or proceed with Standard Application Form.

Employment Type: Freelance
Location: Mississauga, ON, CA
Posted on: 2018-04-05
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