City of Hamilton File/Administrative Clerk Temporary in Hamilton, ON

City of Hamilton

Branch Hamilton ON CA

File/Administrative Clerk
Hamilton, ON

This competition will include an interview and assessment(s) as part of the selection process. Provides customer service in support of the Program and is…

Reports to the Supervisor, Systems Support, responsible for the Ontario Works (OW) File Room. Inputs data, creates client files, performs filing and clerical duties associated with the overall operations of the Unit. Provides customer service in support of the Program and is required to provide coverage related to the Reception function.


Previous filing and record management experience in a fast paced, high volume environment acquired through a combination of relevant education and work related experience.

Able to perform record management duties with a high degree of accuracy.

Possess experience in a computerized environment with sound knowledge and ability to word process basic correspondence and documents. Working knowledge of Microsoft Office including Word, Microsoft Outlook, Excel and PowerPoint.

Able to oversee and effectively maintain the confidentiality of vital records. Update and maintain file tracking records.

Must be physically capable of frequently standing, lifting files overhead and crouching down when filing. Must also be capable of frequent walking in order to retrieve and deliver mail to different floors or areas throughout the site. Must be physically capable of lifting storage boxes up to 14.51 Kilograms/32 pounds.

Demonstrated excellent customer service skills. Must be able to recognize the value of extraordinary customer service.

Able to perform general office and administrative support, such as but not limited to answering and re-directing telephone queries, operating copier, fax and printer, and be able to work at any of our three locations: 250 Main St E, 2255 Barton St E, 1550 Upper James St.

NOTE: This competition will include an interview and assessment(s) as part of the selection process.


Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.


The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.

We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.

The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.

It is the responsibility of the applicants to ensure that their application reaches Human Resources by the closing date or they may not be considered. It is also the responsibility of applicants to supply qualifications, licences and related experience relevant to the qualifications outlined above for this competition as directed. On the basis of the criteria set out above, this posting is open to all applicants

The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.

or proceed with Standard Application Form.

Employment Type: Temporary
Location: Hamilton, ON, CA
Posted on: 2018-07-27
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