CIBC Business Office Administrator Full Time in Regina, SK

Overview

CIBC

Branch Regina SK CA

Position:
Business Office Administrator
Location:
Regina, SK

Competitive salary and banking benefits. Through our three major businesses – Retail and Business Banking, Wealth Management and Wholesale Banking – we provide…

Description

CIBC is a leading Canadian-based global financial institution. Through our three major businesses – Retail and Business Banking, Wealth Management and Wholesale Banking – we provide a full range of financial products and services to 11 million individual, small business, commercial, corporate and institutional clients in Canada and around the world. We invest in our businesses, our clients, our people and our communities to deliver consistent and sustainable earnings to our shareholders. To learn more about CIBC’s Lines of Business, please visit our website .

CIBC delivers access to career and development opportunities, safe and healthy workplaces, effective training, and positive work-life balance – so that employees are able to perform at their best, contribute to their communities and focus on cultivating deeper relationships with our clients.

Every year, CIBC is recognized for its business successes , community commitment and employee initiatives. We are proud of these successes and are committed to creating an inclusive workplace and an environment where all employees can excel.

To learn more about CIBC and the CIBC Group of Companies please visit CIBC.com .

What you’ll be doing

• Support premises issues in a timely manner to ensure employees have a clean and secure environment in which to work.
• Physical security procedures are in place and being adhered to.
• First point of contact for assisting and coordinating Centre recognition events and celebrations including the booking and setup of equipment meeting rooms, projectors, etc.
• Submit continuous improvement ideas during fiscal 2016 resulting in the implementation of 4 or more of the submitted ideas during 2016- 1 implemented per quarter
• Embrace and support the sustainment of the PPCP principles within the NBO team
• Ensure that all governance and compliance requirements are in place and completed within the established timelines.
  i.e. Ensure Guests, visitors and vendors are signed into building following proper process.
• Information, visitors and phone calls are received and screened using good judgment, as per CIBC physical security policy.
• Responsible for the maintenance and management of the CHUBB security system as per established guidelines.
• Contribute to a successful audit
• Ensure CMTT training is completed by the established timelines
• Support premises issues in a timely manner to ensure employees have a clean and secure environment in which to work.
• Physical security procedures are in place and being adhered to.
• First point of contact for assisting and coordinating Centre recognition events and celebrations including the booking and setup of equipment meeting rooms, projectors, etc.
• Input received from the various stakeholder groups
• Order stationary, black boxes and headsets and place orders for equipment repairs within established budget requirements.
• Responsible for ensuring all courier and fax requests are completed within compliant with Corporate policy.
• Update Outlook distribution lists, internal phone lists, mailing lists, organization chart, and BRP information- act as back up when required.
• Coordinate and book travel requirements for management- in a timely and accurate manner, and within budget requirements.
• Mailroom- Ensure all mail is distributed in a timely manner ensuring CIBC privacy policies are adhered
• Work as a team/team player by providing additional support to the National Business Office team

What CIBC Can Offer You

• Flexible health benefits, stock purchase plan, competitive incentive pay and recognition programs
• Competitive salary and banking benefits
• Career growth, development and continuous learning opportunities
• Opportunity to be involved in CIBC events that help our communities
• Click to learn more about Rewards & Recognition , Learning & Development , and Employee Community Involvement

What We’re Looking For

• Attention to detail and accuracy is critical and required at all the times
• Organization and administrative skills
• Strong technical skills in software packages such as Microsoft Word, Power Point, Excel, Outlook, and various databases, as well as various types of office equipment.
• Strong analytical skills.
• Capable of operating independently with minimal direction while keeping manager informed of variances, potential problems and/or sensitive issues, etc.
• Understand business processes and practices within CIBC including CIBC expense policies, administrative systems, technical processes, etc.
• Analyze information, identify and resolve issues.
• Be flexible and adaptable to changing priorities, processes, and requirements.
• Effectively manage multiple activities of varying complexity while under time constraints.
• Good communication and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.
• Provide efficient, effective service to all clients.
• Respond to client requests promptly.
• Resolve client service problems within scope of responsibilities.
• Understand business and logical security processes and practices within CIBC.
• Initiative and self-managing skills to be able to work independently.
• Knowledge of Telephone Banking’s processes and procedures would be considered an asset.

What You Should Know

• The target start date for this position is June 13, 2016

• Hours of work: Monday – Friday 9am-5pm with half an hour lunch
• Compensation for this role is: $35,800/yr
• Relocation assistance is not available with this opportunity
• Must be legally to work in Canada at the location(s) specified above and, where applicable, must have a valid work permit or study permit that allows the candidate to fulfill the requirements of the role.