CIBC Business Office Administrator Full Time in Halifax, NS

Overview

CIBC

Branch Halifax NS CA

Position:
Business Office Administrator
Location:
Halifax, NS

Strong technical skills in software packages such as Microsoft Word, Power Point, Excel, Outlook, and various databases, as well as various types of office…

Support premises issues in a timely manner to ensure employees have a clean and secure environment in which to work.

Physical security procedures are in place and being adhered to.

First point of contact for assisting and coordinating Centre recognition events and celebrations including the booking and setup of equipment meeting rooms, projectors, etc.
Submit continuous improvement ideas during fiscal 2015 resulting in the implementation of 4 or more of the submitted ideas during 2015- 1 implemented per quarter

Embrace and support the sustainment of the PPCP principles within the NBO team
Ensure that all governance and compliance requirements are in place and completed within the established timelines.
i.e. Ensure Guests, visitors and vendors are signed into building following proper process.

Information, visitors and phone calls are received and screened using good judgment, as per CIBC physical security policy.

Responsible for the maintenance and management of the CHUBB security system as per established guidelines.

Contribute to a successful audit

Ensure CMTT training is completed by the established timelines
Support premises issues in a timely manner to ensure employees have a clean and secure environment in which to work.

Physical security procedures are in place and being adhered to.

First point of contact for assisting and coordinating Centre recognition events and celebrations including the booking and setup of equipment meeting rooms, projectors, etc.

Input received from the various stakeholder groups
Order stationary, black boxes and headsets and place orders for equipment repairs within established budget requirements.

Responsible for ensuring all courier and fax requests are completed within compliant with Corporate policy.

Update Outlook distribution lists, internal phone lists, mailing lists, organization chart, and BRP information- act as back up when required.

Coordinate and book travel requirements for management- in a timely and accurate manner, and within budget requirements.

Mailroom- Ensure all mail is distributed in a timely manner ensuring CIBC privacy policies are adhered
Work as a team/team player by providing additional support to the National Business Office team

Qualifications

• Attention to detail and accuracy is critical and required at all the times
• Organization and administrative skills
• Strong technical skills in software packages such as Microsoft Word, Power Point, Excel, Outlook, and various databases, as well as various types of office equipment.
• Strong analytical skills.
• Capable of operating independently with minimal direction while keeping manager informed of variances, potential problems and/or sensitive issues, etc.
• Understand business processes and practices within CIBC including CIBC expense policies, administrative systems, technical processes, etc.
• Analyze information, identify and resolve issues.
• Be flexible and adaptable to changing priorities, processes, and requirements.
• Effectively manage multiple activities of varying complexity while under time constraints.
• Good communication and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.
• Provide efficient, effective service to all clients.
• Respond to client requests promptly.
• Resolve client service problems within scope of responsibilities.
• Understand business and logical security processes and practices within CIBC.
• Initiative and self managing skills to be able to work independently.
• Knowledge of Telephone Banking’s processes and procedures would be considered an asset.