Centennial College Budget Assistant Part Time in Toronto, ON

Centennial College

Branch Toronto ON CA

Budget Assistant
Toronto, ON

Photocopies all of the necessary files and backups for Budgeting and operations including Visa, invoices, and purchasing requisitions….

Student and Community Engagement
The incumbent assists Manager of Operations and Finance, works with the Senior Financial Officer in the aspect of administrative and analytical work related to the Student and Community Engagement‘s budgetary, financial and operational activities. Work involves complex and detailed, technical, and research-oriented tasks, oftentimes related to the collection of data and the preparation of reports.


  • Inputs data for budget projections
  • Prepares periodic system-wide reports including research, writing, typing, proofreading, layout, publication, and distribution
  • Monitors campus budget transactions to identify potential problems
  • Prepares charts, graphs, and related materials for reports and presentations
  • Compiles and maintains a complex system of departmental records, reports, and databases
  • Processes and performs data entry for budget adjustment requests for the SCE departmental budgets
  • Develops and maintains spreadsheets in Excel or similar software to track expenses and/or computerized / paper documentations files that supports budget activities
  • Reviews all transactions on a monthly basis and reconciling expenses to the financial system
  • Analyses variances between account balances and planned budget, researching unfamiliar charges, initiating corrections (journal voucher/ transfer of expense) as required
  • Prepares and tracks all financial paperwork: processing invoices, expense requests, request to invoice, purchase orders, cheque requests, VISA statements
  • Photocopies all of the necessary files and backups for Budgeting and operations including Visa, invoices, and purchasing requisitions
  • Verifies and monitors SCE departmental purchasing card holders Visa statements by making sure appropriate account codings are applied to the transactions
  • Prepares and submits payroll forms for full and non full time employees as requested by Manager
  • Maintains a manual and online filing system for all employees’ contracts, payroll notices, purchasing requisitions, invoices and for external contractors
  • Fields all initial calls and queries by Divisional staff and managers regarding accounts and forwarding as appropriate
  • Acts as reception back-up during vacation periods and provides office coverage for other departmental support staff as requested by Manager


  • 2 year College Diploma in related discipline such as Business Administration-Accounting, Finance and Operations
  • Minimum 6 months of relevant work experience in an office environment including supporting budget preparations, and reconciliations of the accounts
  • Demonstrated knowledge of generally accepted accounting and budgeting principles
  • Proficiency with Microsoft Word, Excel, and PowerPoint
  • Demonstrated experience of front line customer service and knowledge and commitment to high standards of service and appreciation of good customer care practices
  • Ability to work independently and effectively on own initiative and as part of a team
  • Ability to work well, with speed and accuracy, under pressure
  • Excellent written and verbal communication skills
  • Ability to develop and maintain effective working and team relationships
  • Demonstrated tact, diplomacy and ability to maintain high levels of confidentiality
  • Multi-tasking requirements within the position; ability to deal with a high volume of work and conflicting demands
  • Experience, knowledge and understanding of working effectively in a diverse environment

or proceed with Standard Application Form.

Employment Type: Part Time
Location: Toronto, ON, CA
Posted on: 2015-08-17
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