Overview

Canadian Parents for French BC & Yukon Event Developer and Coordinator Contract in Lower Mainland, BC

Canadian Parents for French BC & Yukon

Branch Lower Mainland BC CA

Position:
Event Developer and Coordinator
Location:
Lower Mainland, BC

In close communication with the CPF Projects Coordinator, you will build on existing materials to develop the platform, programming, event and competition for…

The Organization:

Canadian Parents for French is the national network of volunteers which values French as an integral part of Canada and which is dedicated to the promotion and creation of French second language learning opportunities for young Canadians.

The Opportunity…

CPF BC & YK is seeking an event developer and coordinator to build up and to deliver a new bilingual program on a part-time contract. The contract starts in August and ends in March. Your role is to assist in the development and coordination of a pilot project geared to create a bilingual creative arts scene for high school aged youth in BC and Yukon. The youth are French/English speaking, and your role will be to facilitate the use of bilingual language skills through creative engagement in the delivery of this event.

Duration: This is a part-time 7-month contract. It will require, on average, 4 days a week; however, more time will be required at the beginning and end of the project, so flexibility in the hours and some weekends will be necessary.

Your Role: In close communication with the CPF Projects Coordinator, you will build on existing materials to develop the platform, programming, event and competition for Jeune Artists – a Canadian Heritage Funded project aimed at developing a bilingual creative arts scene in BC and the Yukon. The successful candidate will be an individual who is both creative and has a high ability to develop and to organize a project. The project has been initiated as a pilot, but this will be the first year it is executed.

Main Job Responsibilities:

Event Development

  • Build and develop event administrative resources, timelines and planning documentation
  • Build and develop event content and execution strategy from existing materials
  • Build competition structure from existing materials
  • Refine competition curriculum and rules in partnership with stakeholders, from existing materials
  • Develop strategy to ensure wide engagement in event; monitor engagement
  • Receive and review competition entry submissions
  • Obtain sponsorship through partner organizations
  • Recruit and train volunteers for event execution
  • Communicate with project coordinator and administrative assistant regarding project deliverables

Communication and Partnership Development

  • Utilize CPF’s media platforms to develop a communication strategy to connect with schools, school districts and CPF Chapters to engage participation. Execute communication strategy
  • Assist in coordinating all aspects of media, including press releases and working with contractors to coordinate filming and photography of event
  • Select and purchase event promotional and prize items
  • Liaise with competitors, organizers and contacts
  • Act as one of the primary contacts for all event-related activities, communications and issues
  • Troubleshoot pre- and post-event communication questions and issues
  • Post event communication on the CPF website; update as necessary


Event Coordination

  • Collaborate with the project coordinator to agree on an execution strategy for all aspects of event planning and logistics (e.g. guest performers, coordinating and managing the event communication process, contractors and volunteers, etc.)
  • Work with the project coordinator to develop and to coordinate programming with special guests for competition
  • Maintain up-to-date event documents, including participant communication, site maps, work-back schedules and action plans
  • Support and assist with development of competitions across BC/YK
  • Liaise with sponsors regarding on-site participation
  • Work with CPF partners and schools to recruit and to train volunteers for events
  • Coordinate logistics for provincial competitors during the event competition
  • Assist with management of operations on event day
  • Perform other duties as required, in keeping with the purpose and accountability of the job

Evaluation

  • Develop program and event evaluation
  • Develop evaluation survey for participants; collect and develop report on feedback


Key Qualifications:

  • Post-secondary degree in related field, event coordination certification, or equivalent professional experience for 1-2 years providing event development and coordination
  • Excel skills, specifically understanding the application and use of formulas


Basic Qualifications:

  • Program development and execution experience
  • C onscientious and efficient in meeting commitments on time
  • Highly organized and detail-oriented
  • French/English Bilingual, or able to work in a bilingual environment
  • Able to communicate and to participate well in a team
  • Initiative to work independently, with high execution rate for tasks
  • Able to monitor and to adjust plans and actions as necessary
  • Able to develop clear goals that are consistent with agreed strategies
  • Shows pride in work and in achievements


Assets:

  • Connected to a creative arts network in BC/Yukon
  • Able to bring creativity to develop a highly engaging event for youth
  • Pro-active problem solver
  • Foresees risks and allows for contingencies when planning


Deliverables:

  • Event timeline, including deliverables
  • Developed planning document
  • Resource guide for teachers and organizers, delivered to key contacts
  • Execution plan for event
  • Resource rubric for event judges
  • Engagement and communication strategy for schools, chapters and educators
  • Hard copies of project information mailed to all relevant schools in BC and YK for the beginning of the school year, according to the CPF BC & Yukon distribution lists
  • Engagement from all 4 quadrants of BC and Yukon in competition
  • A minimum of 30 Provincial submissions from participants across BC/YK
  • Final competition with 10 competitors, 3 judges and supporting creative arts performers; well- promoted and attended by public
  • Ongoing monitoring of event engagement and participation
  • Evaluation system for program and participants
  • Best practices and opportunities for improvements report for next year

Apply through Charity Villiage by clicking the “

or proceed with Standard Application Form.

Employment Type: Freelance
Location: Surrey, BC, CA
Posted on: 2015-07-31
Posted by: