Canadian Health Solutions Inc. Bilingual Office Administrator/Receptionist Full Time in Saint John, NB

Canadian Health Solutions Inc.

Branch Saint John NB CA

Bilingual Office Administrator/Receptionist
Saint John, NB

Excellent proof reading, Word editing and formatting skills to ensure process quality assurance. Administrator/Receptionist*….

Bilingual Office Administrator/Receptionist

Job purpose
Located in Grand Bay-Westfield NB, Canadian Health Solutions Inc. is seeking a Bilingual Office Administrator/Receptionist on a permanent full time basis who will apply their exceptional organizational and interpersonal skills to support between 6-10 physician/specialist consultants and their respective clients within our 3rd party medical clinic.
Duties and responsibilities

  • Receive and interact with external clients, customers, vendors, consultants, suppliers, guests and visitors to our clinic as required.
  • Answer telephones as required, triage inquiries, take messages, send and receive fax and mail as required. Manage the flow of information to any member of our clinical team. Open and sort mail, and summarize memos that are received before passing the information on to the people you assist.
  • Communication and follow-up with pharmacies and other family practices for requested medical information.
  • Monitor readiness and or cleanliness of clinic rooms.
  • Prepare refreshments for meetings and greet attendees as required.
  • Transcription (from audio dictation and from printed, written or electronic documents). Including specialist reports, medical-legal reports, recorded meeting minutes, letters and correspondence.
  • Multi-disciplinary medical report assembly and content review, proofing, editing and advanced Word formatting.
  • Administration and processing of clinical intake forms, questionnaires, pre-employment testing, memory testing, client history, consents and checklists directly with our clients.
  • Act as a translator within clinical assessments with our specialist consultants.
  • Open and close client paper and electronic files, prepare medical charts, scan documents, index medical records, filing and tracking all correspondence relating to these files.
  • Use of Microsoft Word, Excel, Outlook, Adobe Acrobat, dictation and transcription software (Express Scribe), and other medical related computer software as required.
  • Other clinical projects and client file related work as assigned.


  • Bilingualism is a critical (fluent written and spoken French and English).
  • Ability to translate to and from French & English.
  • Excellent computer skills, Proficiency in Microsoft Office – Outlook, Excel & Word (advanced Word formatting).
  • Good organizational and time management skills. Ability to multi-task is critical.
  • Ability to coordinate and manage multiple conflicting priorities often under pressure.
  • Exceptional interpersonal skills and strong leadership ability.
  • Strong and effective verbal and written communication skills (spelling, punctuation, grammar). Excellent proof reading, Word editing and formatting skills to ensure process quality assurance.
  • Proficient typing, transcription skills.
  • Be able to maintain confidentiality and client discretion at all times.
  • Must be detailed oriented to ensure accurate deliverables with ability to take initiative to meet deadlines.
  • High level of motivation, maturity & dependability.
  • Must be a fast learner and open to feedback.
  • High level of business maturity in a fast paced, high output practice.
  • Team player and an ability to collaborate.
  • Positive attitude and the ability to reflect a professional company image.

Additional Details
Location: Canadian Health Solutions Inc., 3700 Westfield Road (Grand Bay-Westfield NB)
Clinic Hours range from: 8:00am-5:30pm with the need to be flexible with any extended evening clinical requirements. Guaranteed a minimum of 40 hours per week.
Rate of pay range – $17.00 – $23.00 per hour (based on skills and experience)
If you are excited by the opportunity to work for a highly successful fast paced growing company, then please apply with your resume in confidence to: Alice McGovern ~ Human Resources/Client Services Manager
We thank all applicants for their interest, however, only those candidates being considered for an interview will be contacted.

Job Type: Full-time

Required education:

  • Diploma/Certificate

Required languages:

  • French
  • English

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Saint John, NB, CA
Posted on: 2016-11-02
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