Canadian Cancer Society Administrative Assistant, Relay for Life and Special Events Full Time in Toronto, ON

Canadian Cancer Society

Branch Toronto ON CA

Administrative Assistant, Relay for Life and Special Events
Toronto, ON

Excellent organizational and customer service skills. Assists online fundraising with customer service inquiries from both internal and external constituents….

Imagine working for an organization that exists to create a world where no Canadian has to fear cancer. At the Canadian Cancer Society, our teams include people just like you: dynamic, innovative, empowered, passionate and committed to creating real change.

As Canada’s largest national health charity and leader in the fight against cancer, the Canadian Cancer Society has had more impact in more communities than any other cancer charity:

We spearhead life-saving research. As the largest national charitable funder of cancer research in Canada, the Society has invested more than one billion dollars in research so far, and efforts have led to breakthroughs that revolutionize the way cancer is diagnosed, treated and prevented.

We empower people facing cancer with free information and support services for patients and their families. Since 1996 the Canadian Cancer Society Cancer Information Service has helped more than one million Canadians with their cancer-related questions.

We lead change for a healthier Ontario. The Canadian Cancer Society has been a forceful and persistent voice on the tobacco control front, and efforts have led to laws that prohibit smoking in public spaces and workplaces, ban cigarette displays and vending machines and help control contraband.

The Society also mobilizes a community of fighters – 60,000 volunteers in Ontario alone – to help deliver programs, organize fundraising events, push change through government and fuel prevention efforts.

All of this is made possible through our ground-breaking fundraising programs and campaigns such as Relay For Life and Daffodil Month , as well as the unwavering support of our corporate partners and donors.

Be part of our team and make the biggest difference in the fight against cancer as a:

Administrative Assistant, Relay for Life and Special Events

Toronto, ON

Regular, Full-time

Reference #: CV617


The Administrative Assistant, Relay For Life executes the financial functions, ordering, risk management and internal customer service for the Relay Youth and Special Events department under the supervision of the Senior Manager, Relay For Life .


Primary Functional Duties

Provides administrative support to the Relay For Life and Special Events department, including adherence to financial compliance regulations and provincial operations practices

Responsible for managing administrative processes for Relay For Life and Special Events programs

Manages annual Relay For Life Youth program receipting project in conjunction with Donor Services department

Receives and processes all Relay For Life Youth event pledge forms including scanning, tracking, verifying information and arranging for shipment to external vendor for receipt processing

Responsible for the coordination of records management for the Relay For Life and Special Events department

Processes invoices and expense claim forms for the department

Receives bank statements and ensures all deposits are checked against the entries

Responsible for processing online materials orders and monitors inventory for departmental programs

Assists online fundraising with customer service inquiries from both internal and external constituents

Supports preparation of various reports

Arranges logistics (boardroom and equipment booking, teleconferencing, catering, travel and accommodation for staff) for team meetings and training sessions including photocopying, collation and distribution of training materials

Other duties as assigned

Health and Safety Responsibilities

Work in compliance with the provisions of the Occupational Health & Safety Act and its regulations. (Use or wear any protective equipment or devices required, Report any incidents, unsafe conditions or health and safety contraventions to your manager, and do not use equipment in any way that may endanger any worker or volunteer.)

Review and comply with the Canadian Cancer Society’s Health & Safety policy.


Minimum 2 years office experience

Ability to maintain confidentiality

Excellent computer skills and Microsoft Office

Excellent accounting skills

Strong oral and written communication skills

Excellent organizational and customer service skills

Experience in dealing with high volume of work, tight deadlines and ability to deal with competing priorities

Provide recommendations for process improvement and efficiencies

Knowledge of Canadian Cancer Society policies and procedures is an asset

A criminal record check is required



Office environment with occasional requirements to work outside of regular office hours

May require packing and unpacking of materials up to 20 lbs.


The Society offers meaningful opportunities to make an impact in the fight against cancer. We are committed to fostering a culture that is inspiring, supportive and exemplifies our core values:


In return for your contributions, we offer an attractive compensation package that encompasses a competitive salary in the low 40K range, excellent benefits, and the opportunity to have a rewarding employment experience where your contributions can make a true difference every day.


Qualified non-smokers are invited to send their resume and cover letter, quoting the reference # CV617 in the subject line of the email by August 18, 2015, to:

Canadian Cancer Society, Ontario Division

Human Resources Department

[email protected]

We thank all applicants for their interest and advise that only those selected for an interview will be contacted. No phone calls, please.

The Canadian Cancer Society provides equal opportunity in employment and encourages applications from all qualified persons.

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Toronto, ON, CA
Posted on: 2015-08-17
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