Canada’s Royal Winnipeg Ballet School Residence Administrative Counsellor Full Time in Winnipeg, MB

Canada’s Royal Winnipeg Ballet

Branch Winnipeg MB CA

School Residence Administrative Counsellor
Winnipeg, MB

Excellent written and verbal communication skills – resolving conflicts and negotiating with others – handling complaints, settling disputes, and resolving…

Canada’s Royal Winnipeg Ballet is looking for a School Residence Administrative Counsellor.

Status: Full time with Benefits
Location: Winnipeg MB
Start Date : October 15, 2016

Summary Statement:
As the School Residence Administrative Counsellor you will manage the daily operations of residence, while providing a safe, healthy, supportive environment so that each student may pursue their goal of becoming a professional dancer. In addition, the Administrative Counsellor plans quality extra-curricular activities for Royal Winnipeg Ballet School student’s ages 11 through 20 years participating in our professional Division and Dance Intensive programs.

Major Duties and Responsibilities:

  • Plan, coordinate and oversee counselling staff scheduling including all transportation requirements of the residence students; arrange medical and non-medical appointments for students, including transportation to and from.
  • Prepares written materials (.e. reports, memos, letters, procedures, manuals etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
  • Actively participate in staff meetings as required.
  • Maintain accurate and complete student records as required by laws, RWBS policies, and administrative regulations.
  • With the support of the Residence Counselling team plan quality extra-curricular activities; plan activity packages and coordinate with the School Office on distribution; work with the School Office to monitor activity registration. Delegate activities to Residence Counsellors with appropriate follow up.
  • Responds to emergencies for the purpose of determining and implementing appropriate actions required to resolve situations.
  • Establish and enforce administration policies and rules governing student behavior.
  • Submits weekly payroll timesheets to the Dean of Residence for final approval.
  • Communicating with Supervisors, Peers, or Subordinates – Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Performs other duties as assigned.

Human Resources

  • Under the direction of the Dean of Residence:
  • Plan, direct, and participate in recruitment and enrollment activities;
  • Assess seasonal hiring needs, and actively participates in the hiring process, including New Hire Orientation;
  • Supervises department functions including hiring/termination recommendations, planning/scheduling/coordinating activities, and training, advising, and consulting etc. for the purpose of ensuring that the department functions in a safe and efficient manner.


  • Communicate with external vendors in the planning and executing of extra-curricular activates and keeps all internal stakeholders informed of these plans.
  • Maintains confidentiality at all times.
  • Communicate with students and family members/legal guardians of students with regard to extra-curricular activities.
  • Confer with the Dean of Residence to discuss students’ progress, behavioral, academic, and other issues that may arise, and to determine priorities for students and their resource needs in a timely manner for resolution that supports the mandate above.
  • Communicate with students, parents and staff on student progress and residence life.


  • Ensure that all extra-curricular activities come in on budget and that fees are set appropriately, with support from the Dean.
  • Prepare daily/weekly deposits, and purchase order invoicing.

Working Conditions:
As the RWB School Residence Administrative Counsellor you will be working in a fast paced environment with constant interruptions, utilizing standard office equipment. This position requires constant and ongoing communication with Residence Counsellors, the Dean of Residence, students and parents / guardians, community resources including schools and colleges.

Education and Qualifications:

  • Undergraduate degree in Psychology, Social Work, Social Sciences or the Humanities, or a suitable combination of education and work experience.
  • Two years progressive responsibility in a secretarial or clerical position.
  • Computer literate and working knowledge with Excel, Outlook, and other internal software as it relates to the role.
  • Experience working with adolescents and young adults.
  • Ability to relate positively to adolescents.
  • Ability to be a caring, nurturing, trustworthy authority figure.
  • Experience in staff supervision preferably in a school residence environment.
  • Knowledge of budget preparation.
  • Clear Criminal background Check.
  • Child Abuse Registry Check.
  • Class IV Driver’s License.
  • First Aid and CPR Certification.

Skills and Specifications:

  • Ability to make decisions and solve problems – analyzing information and evaluating results to choose the best solution and solve problems.
  • Organizing, planning, and prioritizing Work – developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Keeping up-to-date technically and applying new knowledge to your job.
  • Excellent written and verbal communication skills – resolving conflicts and negotiating with others – handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
  • Scheduling work and activities – scheduling events, programs, and activities, as well as the work of others.
  • Excellent observation and analytical abilities – ability to evaluate information to determine compliance with standards – using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
  • Coordinating the work and activities of others – getting members of a group to work together to accomplish tasks.
  • Ability to work independently with little supervision.
  • Multicultural experience with the ability to work with a diverse and international student population.
  • Creative and self-motivated with leadership experience.
  • Ability to handle multiple assignments, ambiguity, conflicting demands and priorities.
  • Ability to handle extremely sensitive and confidential matters discreetly.
  • Knowledge and/or experience in residence life.

Please submit your resume in confidence by September 28, 2016.

Job Type: Full-time

Required license or certification:

  • Class IV Drivers License

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Winnipeg, MB, CA
Posted on: 2016-09-21
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