Calgary Laboratory Services Secretary I (Competition #18-020) Temporary in Calgary, AB

Calgary Laboratory Services

Branch Calgary AB CA

Secretary I (Competition #18-020)
Calgary, AB

HSAA Office and Clerical. Reporting to the Anatomic Pathology Supervisor and the Clerical Operations Assistant, this position is responsible for providing…



Competition No.: 18-020

Position: Secretary I

Position Code: 0640-112431

Status: 0.52 FTE

Duration: Temporary – 9 Months

Rate Scale (hour): $23.00 to $26.43

Location: Peter Lougheed Centre (PLC)

Bargaining Unit: HSAA Office and Clerical

Department: Anatomic Pathology

Schedule*: Monday to Friday 07:00 – 23:00

Date Posted: January 11, 2018

Closing Date: January 17, 2018

*Days, hours, location, and shifts are subject to change due to operational needs

  • The criteria established in Article 13.05 of the Collective Agreement will be applied when considering applications for this competition.
  • The duration of a temporary position may change due to operational needs.

Position Summary

Reporting to the Anatomic Pathology Supervisor and the Clerical Operations Assistant, this position is responsible for providing secretarial support to the department.

Key Responsibilities

  • Adds required information efficiently and accurately into appropriate database.
  • Requests blocks and/or slides from other sites, Iron Mountain and extra-regional laboratories.
  • Receives request for slides and packages for mailing or by courier.
  • Documents and tracks slide requests and returned slides ensuring that all requests are handled in a timely and efficient manner.
  • Distributes completed patient reports as required.
  • Responds to telephone inquiries, provides information, investigates patient related issues, and redirects calls as required.
  • Transcribes from longhand notes or dictating equipment, types correspondence, bulletins, reports, forms, memos, etc.
  • Records and prepares minutes of monthly staff meetings.
  • Books meeting rooms, equipment and arranges for catering.
  • Provides support and troubleshoot problems with computers, printers, software, etc.
  • Organizes and maintains filing system.
  • Operates copying equipment, fax machine, and other office equipment.
  • Opens sorts and distributes mail.
  • Orders general supplies for department.
  • Scans requisitions into DocVue.
  • Files pathology reports daily.
  • Accessions consults into Millennium.
  • Performs other related duties as assigned.
  • Accepts the professional and ethical responsibility to protect privacy, use confidential information appropriately, and maintain the confidentiality and security of all information related to patients, staff and the business of CLS.
  • Demonstrates Professionalism, Respect/Caring, Integrity, Dedication and Excellence (PRIDE) in the work environment.

Position Requirements

  • High school graduation supplemented by post-secondary education in secretarial arts.
  • Minimum of two years of experience working in an administrative role in a health care setting.
  • Intermediate knowledge of Microsoft Word, Excel, Access and Power Point.
  • Ability to prioritize tasks, meet established deadlines, adjusts to changes in workflow and applies effective change management skills.
  • Ability to meet and sustain established productivity benchmarks and departmental goals.
  • Good verbal communication and interpersonal skills.
  • Good telephone manner and etiquette.
  • Ability and willingness to work in a strong team based environment.

Position Assets

  • Knowledge of medical terminology (course or experience).
  • Clinical laboratory experience.
  • Cerner Millennium experience.

Physical Effort

  • Lifting, carrying, pushing or pulling objects weighing more than 20 lbs. (without the assistance of mobile, powered equipment) is occasional.
  • Physical effort requiring manual dexterity is frequently required (i.e., between 25% and 75% of time on the job).
  • The work position most commonly assumed by the person performing this job is unrestricted in terms of freedom to move about at will.
  • Physical work pace and/or exertion are typical of most office work, and not a critical component in this job.

Mental Stress

  • There is continual exposure to disruptive noise.
  • There is continual exposure to interruptions.

External applicants, please forward your resume and cover letter, specifying competition number, to the Human Resources Department . The resume and cover letter must be sent as attachments as information contained in Indeed’s cover letter text box will not be forwarded to the hiring supervisor. Applications must be submitted no later than 4pm on the closing date.

Job Type: Temporary

or proceed with Standard Application Form.

Employment Type: Temporary
Location: Calgary, AB, CA
Posted on: 2018-01-11
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