Calgary Laboratory Services 15-095 Human Resources Administrative Assistant II 1.0 FTE Temp. HR DSC Temporary in Calgary, AB

Calgary Laboratory Services

Branch Calgary AB CA

15-095 Human Resources Administrative Assistant II 1.0 FTE Temp. HR DSC
Calgary, AB

Please forward your resume, specifying competition number, to the Human Resources Department at the DSC or via Fax….

Reporting to the Manager, Human Resources this position is responsible for providing administrative and clerical support to members of the Human Resources team.

Key Accountabilities

 Prepares job postings for internal distribution and for posting on the CLS external website. Coordinates job competitions and maintains competition files, distributes resumes, and maintains successful candidate listings.

 Creates “New Hire” Packages for all new CLS employees.  Coordinates the new hire meeting to review offer letters and conditions of employment  Administers reference checks for potential candidates through BackCheck.  Attends Labour Relations/HSAA meetings and Joint Committee meetings for the purpose of taking minutes. Responsible

for creating agenda, distributing minutes and tracking action items.  Monitors the technical competency of MLT employees by reviewing CMLTA certification and advising Supervisors of

expired licenses.  Monitors Casual employee work hours and coordinate with Supervisor as per the collective agreement.  Acts as the point person/lead for coordination and revision of Human Resources policies and forms.  Responds to inquiries from legal and insurance companies.  Initiates and sends out communications/announcements for reoccurring matters arising out of the collective agreement.  Responsible for the development, compilation and distribution of legal letters and documents arising out of articles from the

collective agreement.  Participate in interviews when required.  Provides back up to complete the MLA and MLT pre-screen process as required  Provides back up to other related HR positions as required.  Other related duties.  Professional and ethical responsibility to protect privacy, use confidential information appropriately, and maintain the

confidentiality and security of all information related to patients, staff and the business of CLS.  Demonstrates Professionalism, Respect/Caring, Integrity, Dedication and Excellence (PRIDE) in the work environment.

Key Skills and Aptitudes  Grade 12 diploma required.  Graduate of a recognized program in Secretarial Arts program or equivalent experience and education.  1-3 years previous experience working in a clerical support role is an asset.  Intermediate to advanced computer skills including MS Word, Excel, Powerpoint, Access, and Microsoft Outlook is

required.  Excellent interpersonal skills, written and verbal communication skills including the ability to work as a member of the

departmental team and provide support to a number of staff members.  Ability to work in a fast paced, dynamic environment with constantly changing priorities.  Must be detail-oriented and have exceptional time management skills.  Any Canadian equivalency to English 30 or 33 or CLBA score of Benchmark 8 completed within the last six months.

Please forward your resume, specifying competition number, to the Human Resources Department at the DSC or via Fax at 403-770-3297 or online at: [email protected] Applications must be received by Human Resources no later than 4pm on the closing date.

Questions regarding the above competition should be directed to [email protected] (this email address is for questions only – applications received at this address will not be considered – please see above for application submission instructions)

All employees new to CLS must provide a criminal records check in compliance with the Protection for Persons in Care Act. Position may be delayed in taking effect due to operations requirements.

or proceed with Standard Application Form.

Employment Type: Temporary
Location: Calgary, AB, CA
Posted on: 2015-03-21
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