Overview

Brookfield Global Integrated Solutions Project Administration, Lead Full Time in Halifax, NS

Brookfield Global Integrated Solutions

Branch Halifax NS CA

Position:
Project Administration, Lead
Location:
Halifax, NS

The individual performs project administration activities including but not limited to maintaining project documentation, completing project set up, financial…

The Project Administration’Lead is responsible for providing effective leadership to a project administration team. The individual performs project administration activities including but not limited to maintaining project documentation, completing project set up, financial and administrative close out requirements.

KEY DUTIES & RESPONSIBILITIES

  • Leading team of project administrators and managing their work flow (Daily)
  • Creating new projects in the online file system, completing work authorizations and purchase orders (Daily)
  • Generating and compiling project data into reports (Daily)
  • Acting as the subject matter expert on administrative processes (Daily)
  • Prepare and coordinate meeting agendas and meeting minutes
  • Format data into Excel documents
  • Review accuracy of invoice and purchase orders prior to advising Project Manager to approve payment or to correct defect.
  • Investigate data errors in weekly reports and provide solutions to maintain data integrity.
  • Use good judgment and discretion when communicating with client and vendors.
  • Process verbal and written instructions to effectively assign work effort to the team.
  • Prepare and coordinate meeting agendas and meeting minutes
  • Format data into Excel documents
  • Review accuracy of invoice and purchase orders prior to advising Project Manager to approve payment or to correct defect
  • Investigate data errors in weekly reports and provide solutions to maintain data integrity.
  • Use good judgment and discretion when communicating with client and vendors.
  • Provide recommendation to approve a purchase order, on Work Authorization and to submit report to the client.

MINIMUM EDUCATION:

Community college diploma or equivalent training (e.g. RPA, CET)

JOB-RELATED EXPERIENCE:

More than 3 years up to 5 years

KNOWLEDGE & SKILLS

  • 3 to 5 years of project administration work experience
  • Community college diploma or equivalent training
  • Ability to lead and engage a team of project administrators
  • Advanced project administrative, coordination and organizational skills
  • Ability to maintain accurate data
  • Strong attention to detail
  • Ability to extract and compile data into reports
  • Ability to communicate effectively with others for the purpose of providing feedback, conveying information, data exchange, clarification and follow up
  • Computer proficiency in MS Office applications in particular MS Project, MS Excel, MS Word, MS Outlook along with the ability to quickly learn Brookfield proprietary applications RealDocument and RealSuite and other business applications Oracle, ComplyWorks, Basware, Apex
  • Ability to prepare agendas and meeting minutes for client and internal meetings.

LICENSES AND/OR PROFESSIONAL ACCREDITATION

  • None required
  • Demonstrates an interest in pursuing Project Management Institute Accreditation

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Halifax, NS, CA
Posted on: 2016-12-04
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