Bromelin Inc. Sr. Coordinator- Human Resources Full Time in Montréal, QC

Bromelin Inc.

Branch Montréal QC CA

Sr. Coordinator- Human Resources
Montréal, QC

Preparing individualized severance letters. Screening of job applicants. Under the general direction of the Senior Manager of Human Resources you will focus on…


The Senior HR Coordinator is responsible for the coordination of HR processes for assigned Business Units and for the accurate and timely administrative/record keeping functions of the Human Resources Department. This would include maintaining and updating all files and records pertaining to: employees, staffing, salary administration, talent management, benefits, HRIS, headcount analysis, organization charts and budget analysis. Under minimal supervision, incumbent implements multiple established administrative projects and assists in developing, monitoring and improving departmental procedures and systems.

Primary Duties and Responsibilities:
Under the general direction of the Senior Manager of Human Resources you will focus on the following areas:

  • Staffing Support including:
    • Staffing approvals process
    • Job posting process
    • Screening of job applicants
    • Interview scheduling
    • Preparation and tracking of offers
    • Receiving and processing approved temporary help requests for staff; coordinating the selection and placement of temporary employees by identifying and communicating needs with management and to established agencies
  • Track and initiate all required new hire actions including:
    • Processing of new hire paperwork
    • Drafting of new hire emails
    • Orientation training
    • Communications with hiring manager
    • Communication with necessary internal departments and contacts to include payroll, IT, Corporate HR, SAP support, etc.
    • Updating employee files, org charts, phone lists, benefits administration website.
  • Benefits Administration including:
    • Registration of new hires on benefits administration website
    • Update employee benefits files on benefits administration website as required
    • Main point of contact for employee benefits inquiries
  • Support Manager, HR in terminations, including:
    • Preparing individualized severance letters
    • Coordinating and scheduling the logistics of team downsizing activities
    • Tracking delivery and receipt of severance agreements
  • Provide audit support for Sarbanes-Oxley requirements including:
    • Testing of HR Controls
    • Updating of BPPs
    • Ensuring consistency between BPPs and Controls
  • Manage position numbers for all new hires and transfers
  • Coordinate the administration of leave procedures by responding to employee questions, collecting and editing employee leave paperwork, monitoring return to work dates, notifying supervisor and HR Manager of employee status, and communicating with Payroll to ensure appropriate documentation is processed
  • Maintain employment folders, ensuring the accurate, organization and legal compliance of all employee-related documentation. Create new employment folders for all new hires.
  • Maintain and post organization charts on the company intranet monthly by transferring processed employee date changes and any known organizational structural changes to drafts with are reviewed/approved by HR Manager and Business Unit Leaders prior to publication.
  • Point of contact for outside authorized agencies and vendors (i.e. Relocation, Outplacement, Workers Compensation, Employment Agencies, etc.) with respects to employee data, unemployment claims, relocation authorizations, etc., referring unusual issues or requests to Manager.
  • Point of contact for employees and managers with questions on corporate policies, payroll information, performance management employee relations issues, etc.; resolves routing problems and refers more complex issues to HR Manager
  • Create and maintain various files, spreadsheets, and/or SAP query reports to accommodate employee record-keeping needs, trigger future actions, and ensure completeness of data and accuracy of organization charts, relocation files, employee data reports, salary planning, etc.
  • Organize and track documentation associated with the annual performance review process
  • Participate in HR Projects and objectives

Education and Experience Requirements:

  • Associates Degree; Bachelor’s degree preferred
  • 5-7 years of HR administration and project coordination experience, preferably supporting all HR generalist functions for global consumer product marketing and development organizations
  • Experience with Taleo or similar applicant tracking system preferred

Critical Skills:

  • Fluently bilingual in both French and English(written and spoken)
  • Strong analytical and problem solving skills
  • Effective written and oral communication and organizational skills
  • Strong attention to details
  • Ability to handle multiple tasks effectively and efficiently
  • Proficient with MS Office and Visio applications and web-based tools
  • Intermediate to Advanced skills in database management applications (Excel, Access and/or SAP)
  • Proactive customer service focus
  • Excellent interpersonal skills with both internal and external contacts
  • Proven organizational and time management skills
  • Basic knowledge of functional HR practices, related disciplines and a working knowledge of regulatory and legal requirements in both Ontario and Quebec
  • Ability to handle sensitive and confidential information and situations and to appropriately use discretion and sound judgment when dealing with managers and employees

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Montreal, QC, CA
Posted on: 2015-05-24
Posted by: