Overview

Bentall Kennedy Receptionist Full Time in Vancouver, BC

Bentall Kennedy

Branch Vancouver BC CA

Position:
Receptionist
Location:
Vancouver, BC

We thank all applicants for their interest in employment with Bentall Kennedy (Canada) LP, however only those selected for an interview will be contacted….

Join our Team as a Receptionist!

Vancouver, BC

Who we are

Bentall Kennedy, a member of the Sun Life Investment Management group of companies, is one of North America’s largest real estate investment advisors. We are Canada’s largest property manager, providing comprehensive real estate services to our clients. Bentall Kennedy serves the interests of more than 550 institutional investors across office, retail, industrial, and residential properties throughout North America. As a leader in Responsible Property Investing, we are committed to best-in-class environmental, social and governance practices in developing, leasing and managing commercial real estate. For more information, visit www.bentallkennedy.com.

Bentall Kennedy promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

Job Summary

If you are an outstanding communicator and possess the ability to multitask and adapt as priorities shift, we are looking for you! This role is our office quarterback dealing with a variety of tasks to assist internal employees be at their best while also ensuring that our visitors, vendors and key partners have a great experience with Bentall Kennedy.

This role will be particularly appealing to you if you thrive on helping others and are extremely organized. You will be the voice and the face to the Bentall Kennedy brand and you appreciate the importance of a professional presentation while also maintaining a great sense of humour.

Key Responsibilities

Responsibilities of the Receptionist are, but are not limited to, the following:

  • Providing reception and switchboard services on a full time daily basis including but not limited to answering/directing phone calls and greeting guests; receiving and sending couriers; managing boardroom cleanliness, supplies.
  • Primary oversight for all meeting room bookings and cleanliness of those areas.
  • Coordinating business card orders for the Vancouver area employees and administrating final approval for the rest of the western region.
  • Coordinating and maintaining building access cards and liaising with building security as necessary.
  • Coordinating cleaning and maintenance in conjunction with the property management company using Angus One System (don’t worry we’ll teach you).
  • Responsible for invoicing and Corporate Card processing using Perspective Experience (don’t worry we’ll teach you if you haven’t used this program as well!).
  • Submitting quarterly accruals to the Office Manager and Corporate Accounting.
  • Maintaining all relevant contact lists (i.e. property listings, telephone directory, tenant lists).
  • Assist with maintaining the Office Services Outlook Calendar to help us stay organized.
  • Providing administrative support to other department administrators.
  • Back up administration of the Iron Mountain off-site records storage account including processing internal orders, maintaining order log database, reconciling and payment of invoices, administering destruction of storage boxes, creating and maintaining a complete inventory list.
  • Providing support and coverage in various office services functions.
  • Special projects and additional duties as assigned.
  • May be required to work outside of standard office hours on occasion.

Qualifications

  • At least 3+ years of Reception and/or Administrative related experience in a corporate office environment.
  • High school diploma supplemented with post-secondary courses or equivalent work experience.
  • Intermediate Computer Skills – Microsoft Office.
  • Minimum intermediate typing speed of 65 wpm.
  • Police Clearance – A criminal verification check is required for employment. .

To be successful in this role, you will need

  • Strong written and verbal communication skills.
  • Excellent customer service skills and ability to effectively meet client needs.
  • Strong administration skills to ensure all records, files and documentation are maintained in orderly, accurate and timely fashion.
  • Ability to work well in high-paced environment, allocates time effectively, prioritize tasks and manage tight deadlines.
  • Team-oriented approach and use of collaborative relationships in order to accomplish work goals.

We thank all applicants for their interest in employment with Bentall Kennedy (Canada) LP, however only those selected for an interview will be contacted.

If you are interested in applying for the position Receptionist, please visit our website: http://bentallkennedy.com/careers.php (Job reference # 448-17-BC-BK).

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Vancouver, BC, CA
Posted on: 2018-01-10
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