Bentall Kennedy Property Administrator Temporary in Toronto, ON

Bentall Kennedy

Branch Toronto ON CA

Property Administrator
Toronto, ON

We are Canada’s largest property manager, providing comprehensive real estate services to our clients. Review monthly sales reports and monitor, collect and…

Property Administrator (1 Year Contract)

Retail Services

Bentall Kennedy, a member of the Sun Life Investment Management group of companies, is one of North America’s largest real estate investment advisors. We are Canada’s largest property manager, providing comprehensive real estate services to our clients. Bentall Kennedy serves the interests of more than 550 institutional investors across office, retail, industrial, and residential properties throughout North America. As a leader in Responsible Property Investing, we are committed to best-in-class environmental, social and governance practices in developing, leasing and managing commercial real estate. For more information, visit www.bentallkennedy.com.

Bentall Kennedy promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

The Opportunity: This position reports to the Property Manager(s) and requires a strong commitment and dedication in providing accounting, administrative and customer service support to our clients.

Accounting Support

  • Reconcile monthly rent roll, create invoices as necessary to reflect changes in Tenant’s rental charges.
  • Verify year end Tenant Tax and CAM recovery information for year-end reconciliation
  • Generate miscellaneous invoices (tenant chargeback’s and percentage rent)
  • Print and distribute annual rental notices to tenants.
  • Daily bank deposit of cash receipts – tenant rent cheques, owner surplus funds & mortgage payments, security deposits, documentation fees, etc
  • Pre-approved Payments (PAP) records maintenance and follow-up as require
  • Handle post-dated rent cheques and EFT payments
  • Posting to JDE and Image Now
  • Sorting, coding & batching of all payables for approval & processing
  • VISA vendor payment system – contact and set up vendors/suppliers/contractors, batching and processing
  • Investigate overdue balances diligently
  • Communicate with accounting staff & vendors/suppliers/contractors as needed
  • Reviewing the property receivables reports weekly
  • Reviewing tenant leases and specific charges, discussing, and corresponding with tenants with outstanding balances and assisting them in bringing their accounts up to date and investigate discrepancies
  • Report to the Property Manager with respect to all accounts receivable matters
  • Assist Property Manager with annual budget process for buildings within the portfolio.
  • Review and provide accurate accounts receivable reports regularly as instructed
  • Prepare and provide tenant history/statements of account as required, ensuring accuracy of posted rental charges and payment receipts
  • Provide tenant security deposit balance reports as required
  • Review monthly sales reports and monitor, collect and record percentage rent owing

Administrative Support

  • Update and maintain Tenant Lease Information, prepare initial rental advise notices and cover letter to tenants
  • Maintain appropriate, up to date records (binders, etc.)
  • Provide support to the Property Manager in the day-to-day activities for buildings in portfolio
  • Coordinate Property Managers’ monthly operations reports to Clients, review and input the arrears report, make adjustments where necessary and forward to Clients by the due dates each month ensuring timely and accurate reporting
  • Maintain and update project utility account lists
  • Miscellaneous correspondence, typing and filing as required by PM
  • Maintain filing for tenants and properties according to standard record keeping procedures on a daily basis.
  • Coordinate the following: (1) Yearly budgeted additional rents including percentage rent (2) Recovery and adjustment of prior year’s charges; and (3) New charges relative to Lease Renewals, Lease Amendments, Lease Modifications, etc.
  • Preparing collections and/or demand letters where necessary in compliance with lease terms and follow up on further action as instructed by the PM

Customer Service

  • Liaise with tenants and follow-up communication for dealing with tenant matters as directed by Property Manager
  • Assist with Reception duties on a periodic basis
  • Communicating with Property Accountants on tenant issues as required


  • Embrace and pro-actively support Bentall Kennedy’s culture of environmental sustainability, and corporate and social responsibility.


  • Minimum 3 years’ related accounting experience; property management experience is considered an asset
  • High school diploma education supplemented with some post-secondary relevant courses
  • Superior oral and written communication and presentation skills; an ability to develop and sustain cooperative working relationships at all levels; ability to exercise confidentiality; displays enthusiasm and has a desire to learn; team player
  • Strong organizational/multi-tasking skills – ability to allocate one’s time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes
  • Computer Skills – Intermediate to advanced skills in Microsoft Office; particularly Word and Excel

or proceed with Standard Application Form.

Employment Type: Temporary
Location: Toronto, ON, CA
Posted on: 2018-05-23
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