Beginnings Family Services Clinical Admin Assistant Contract in Hamilton, ON

Overview

Beginnings Family Services

Branch Hamilton ON CA

Position:
Clinical Admin Assistant
Location:
Hamilton, ON

Title: Clinical Administrative Assistant Hours: Part time, 15-20 hrs per week Salary Range: $18-22 per hr Posting Ends: June 10, 2016 Location:…

Title:
Clinical Administrative Assistant

Hours:
Part time, 15-20 hrs per week

Salary Range:
$18-22 per hr

Posting Ends:
June 10, 2016

Location:
Hamilton office

Charity Description

Beginnings is a non-profit, faith-based agency providing pregnancy counselling and adoption services as well as infertility counselling and embryo donation services to clients of all ethnic backgrounds, religious affiliations and walks of life.

OUR Mission: In the conviction that life is a gift from God, Beginnings mission is to provide services related to pregnancy and adoption.

OUR Approach: Beginnings approach is child- centred dedicated to building and supporting healthy family relationships. Beginnings offers quality, non- judgmental services to everyone, does not participate in political action, and is committed to the concept of openness.

Job Summary:
Under the general supervision of the Executive Director and the Clinical Director, provide administrative support for the Beginnings Family Services staff. Prime role is to administer the adoption file throughout the process from opening to closing.

Duties and Responsibilities:
Prepare reports and social & medical histories for the birth parents (identifying and non-identifying) send out doctor and hospital letters for the birth parents.

Prepare adoption proposals to the ministry

Arrange adoption consents with lawyers. Inform adoptive couples after 21 days expires.

Track all adoption costs in collaboration with the Director of Finance, send out interim statements and arrange for office visits for adoption finalization and final statement of accounts.

Prepare legal documents for court re adoption finalization, liaise with court staff re finalization planning.

Create and revise forms and form letters as needed and post on the website as applicable

Manage and edit website. Work with staff on social media postings.

Provide telephone support for receptions absence. Provide backup reception duties to include answering the phone, logging and directing calls, as well as greeting clients and visitors.

Work professionally and co-operatively with other staff members; attend staff meetings, AGM, Strategic Planning sessions.

Skill Requirements:
Medical records or legal office experience an asset

Self-motivated, flexible and disciplined team player adept at multi-tasking and prioritizing

Must possess excellent time management and organizational skills with a high level of accuracy and attention to detail;

Excellent communication skills necessary

Strong computer skills: Microsoft Office (including Word, Excel and PowerPoint, Data Management Programs) and ability to learn new software

Interest in adoption valuable

We thank all applicants for their interest, however only those candidates chosen for interviews will be contacted.