BCS Controls Office Administrator Full Time in Waverley, NS

Overview

BCS Controls

Branch Waverley NS CA

Position:
Office Administrator
Location:
Waverley, NS

Collecting service reports from technicians and assembling for billing. Answering phone calls and emails to generate requests for service….

As a small company our administrative role offers a wide assortment of tasks and responsibilities of which the right candidate will be able to hone a variety of skills, remained challenged, and become an integral part of a multifaceted professional team, in a growing company.

The Ideal candidate would have strong interpersonal and organizational skills, be willing to take on new challenges, and assist in promoting a collaborative team environment.

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-Job Duties Outline:

Day to Day office support – as required for BCS Controls and Reliable, reporting directly to project manager and office manager. Some specific duties are as follows.

Co-ordinating Service Calls – start to finish – including calling for receivables

• Answering phone calls and emails to generate requests for service
• Entering SR# into backlog, and maintaining completion status
• Collecting service reports from technicians and assembling for billing
• Tracking any costs pertaining to the SR (hours, materials & supplies)

Co-ordinating Maintenance Contracts – start to finish – including calling for receivables

• Entering CM# into backlog for job costing, and progress tracking
• Collecting reports from technicians and assembling for billing
• Tracking any costs pertaining to the CM (hours, materials & supplies)

Processing Parts Orders & Sales – start to finish – including calling for receivables

• Entering PT# into backlog
• Placing and tracking all parts ordering (breakout orders per job for costing)
• When parts are received, checking off the orders to confirm they are all received and then shipping to end users as needed.

Inventory – Stock and Project Parts Ordering

• Maintaining inventory levels based on established minimum levels
• Creating PO’s for purchasing and costing
• Unpacking and labeling with project number.

Shipping and Receiving

• Placing, picking, and receiving parts orders for projects and stock
• Project support – Work with project team as required
• Job tracking data entry, scanning to Server, folder setup, as built paperwork collection, etc.
• Maintain, generate and organize project documents.

Safety Support – Work with Safety Rep as required

• Tracking safety certifications and booking appointments and course certifications
• Sending up to date WCB, insurance letters to clients
• Verify Hazard assessments, vehicle inspections & vehicle maintenance schedules, etc.

Standards of procedure SOP generation

• Assist in creating and maintaining and job process workflows as required

Job Type: Full-time

Experience:

• office administration or relevant: 3 years