BC Transit Maintenance Support Clerk – Full Time Temporary Full Time in Victoria, BC

BC Transit

Branch Victoria BC CA

Maintenance Support Clerk – Full Time Temporary
Victoria, BC

Partnership with local governments and private companies, BC Transit provides direct services in fleet acquisition….

Maintenance Support Clerk – Full Time Temporary

BC Transit is a provincial crown corporation and coordinates the delivery of safe, reliable, cost-efficient and
market-focused transit services in British Columbia outside of the Greater Vancouver region. Working in
partnership with local governments and private companies, BC Transit provides direct services in fleet acquisition
and management, contract administration, transit planning, marketing and financial services.

This position is based in Victoria which is located on the southern tip of Vancouver Island. Victoria (regional
population 330,000) is the capital of British Columbia and a community of choice for many, due to our temperate
climate, natural beauty and diverse economic opportunities. Victoria is an international resort destination with a
transportation network that includes airport, helicopter and seaplane services, buses, ferry and cruise ships.

Job Description:
Prepares and reviews work orders and analyzes maintenance records to identify labour and materials costs
associated with maintaining buses. Performs a variety of clerical and data entry duties in support of the Preventive
Maintenance program, including entering bus mileage readings and resolving discrepancies; creating work orders,
reviewing completed work orders for correct parts and labour and closing work orders according to set


  • Grade 12 graduation, including successful completion of courses in office procedures and training in the

use of a personal computer utilizing word processing, spreadsheet and database software.

  • One and a half (1.5) years’ experience in a computerized office environment, responsible for maintenance

scheduling and costing analysis preferred. Great organizational, attention to detail and excellent
customer service skills is essential. An equivalent combination of education, training and experience may
be considered.

Job Description:

  • Develops and prepares for the implementation of bi-weekly maintenance schedules to support various

types of maintenance programs, e.g. overhaul, preventive maintenance, repairs, bodyshop, campaigns,
etc. by determining staffing availability, operational requirements, workload, peak loading consideration
by liaising with Shop Supervisors, Depot and the Maintenance Scheduling Supervisor

  • Reviews work orders and analyzes maintenance records to identify labour and materials

costs associated with maintaining buses:

  • monitors work orders to ensure accurate labour and material charges are applied
  • assisting in the development and implementation of standard, planned and personal work

orders for all maintenance staff

  • analyzes work orders and maintenance records to enhance the maintenance planning
  • system by: tracking and recording maintenance tasks, labour requirements and costs and

checking work orders to ensure completeness and accuracy of coding

  • maintains and updates computerized maintenance records
  • Responsible to supervisor for monitoring and correcting system issues (i.e. JD Edwards and Fuel
  • Master), which includes but not limited to:
  • analyzing transaction verifications in JDE and Fuel Master to ensure accuracy in mileage entries;

identifies errors and takes corrective action and assists in troubleshooting general JDE problems

  • receiving gas receipts for non-revenue vehicles and entering into JDE
  • verifying the monthly non-revenue diesel accounting report for accuracy and ensures charges are applied

to the correct vehicles and accounts prior to supervisor’s signature for payment

  • Performs a variety of data entry and clerical duties which include; Investigating and correcting bus

mileage readings that are inconsistent with fleet series usage and entering individual bus mileage
readings on a daily basis; generating, reviewing and editing for accuracy a variety of reports, e.g.
Preventive Maintenance Summary Report and Initialize Fleet Maintenance Listing on a weekly basis;
setting up new coaches into systems for the tracking of minor/major preventive maintenance inspections;
reviews closed jobs, inputting job completion data and variance adjustments; and close all minor monthly
jobs; proofing Driver Report Card information and entering relevant data into work order; inputting data
generated from Tire Shop employees; recording daily oil and fuel consumption requirements; maintain
PM measurement data base; tracking and filing of Pre-Trip cards, PM inspection documents & CVIP
documents; tool box meeting prep and note taking

  • Performs a variety of duties related to Preventive Maintenance programs which includes; maintaining

daily stats on PM inspections, CVIP’s; creating and reviewing all inspections; generating PM inspection
work orders; creating non-revenue vehicles and hoist/lift PM inspection schedule; arranging for
inspections and other services for non-revenue vehicles; notifying Supervisors and Charge Hands when
critical inspections need to be performed; assisting in establishing SRT’s of labour and material estimates;
arranging PHH cards for all new non-revenue vehicles and processing ICBC claims from the body shop

  • CVIP Administration-completes on-line documentation for CVSE.
  • Maintenance time keeping data entry-(future responsibility)
  • Performs other related duties as assigned, of a minor nature which do not affect the value of the job.

Additional Information:

  • This position requires the completion of a clear Criminal Record Check and/or Vulnerable Sector Search.
  • This is a COPE position group 6 range $3511-$4214 monthly.
  • This position is located at our Langford Depot, Monday to Friday.

BC Transit Offers:

  • Competitive compensation
  • Extensive group benefits (medical, extended health, life insurance) and pension program once eligible
  • Fitness centre, health and wellness programs, and an employee and family assistance counseling program

Please reply with an accompanying resume and covering letter quoting competition number 2015-049 to by
August 6th, 2015

BC Transit, Human Resources Department
520 Gorge Road East
Victoria, BC V8W 2P3
Fax: (250) 995-5664
E-mail: [email protected]


Candidates must be legally eligible to work in Canada.

While BC Transit values all applications we receive, only those candidates short-listed for further consideration
will be contacted.

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Victoria, BC, CA
Posted on: 2015-07-31
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