Overview

BC Center for Excellence in HIV/AIDS Administrative Assistant, Gender & Sexual Health Initiative (GSHI) Part Time in Vancouver, BC

BC Center for Excellence in HIV/AIDS

Branch Vancouver BC CA

Position:
Administrative Assistant, Gender & Sexual Health Initiative (GSHI)
Location:
Vancouver, BC

Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information…

Please note: Only Canadian Citizens, legal residents or residents with a legal work permit will be considered.

STATUS: This is part time position for one year with the potential for extension
JOB START DATE: As soon as possible
SALARY: Commensurate with qualifications and experience
LOCATION: Gender and Sexual Health Initiative of the BC Centre for Excellence in HIV/AIDS (BC-CfE), Vancouver, BC

JOB: To be responsible for providing confidential administrative assistance and secretarial support to designated GSHI Research Scientists/ Principal Investigator(s), as well as staff and programs/services throughout the GSHI department, utilizing strong communications skills. This position will work closely with GSHI Program Administrative Coordinator, and support broader GSHI staff. For more information on GSHI, please visit: www.gshi.cfenet.ubc.ca

ORGANIZATION: The BC-CfE currently employs a team of Statisticians, Programmers, Data Analysts, Clinical Research Assistants and Data Entry Clerks who work collaboratively on cohort-based epidemiological and clinical studies. The BC-CfE is a world renown HIV/AIDS Research Centre including Research Laboratory, Clinical Trials, Drug Treatment Program, Epidemiology and Professional Education Programs.

JOB RESPONSIBILITIES:

  • Facilitates effective triaging of correspondence, determination of appropriate action, and timely follow-up as appropriate
  • Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision making and meeting facilitation
  • Maintains a consistently updated and accurate appointment schedule and organizes travel for designated Research Scientists/ Principal Investigator(s)
  • Provides administrative support for grant management for designated Research Scientists/ Principal Investigator(s), as needed
  • Produces reports, correspondence, presentation materials, spreadsheets and memos
  • Maintains and updates various computer databases and web pages
  • Liaises in a professional and courteous manner with directors, staff and the public
  • Collaborates with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness
  • Provides CV and administrative support for grants, publications, and manuscript submissions, as needed
  • Coordinates orientations and provides administrative support for designated students and trainees, as needed
  • Performs other duties as required

JOB QUALIFICATIONS:

  • Bachelor’s degree in health sciences, health administration, business management or related field
  • A minimum of three (3) years recent related experience in administrative role, preferably with two years at a more senior level
  • Experience processing invoices and expense claims is an asset
  • Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills, as well as excellent knowledge of Macintosh computers and Microsoft for Macintosh Office Suite is preferred
  • Ability to type a minimum of 60 wpm, operate general office equipment
  • Excellent interpersonal skills, including tact and diplomacy, in dealing with a variety of work situations, hospital staff, board members, government representatives, community agency personnel and the general public
  • Demonstrated communication skills to respond effectively to inquiries, both verbally and in writing, flexibility to meet and adapt to changes in organizational priorities
  • Adaptability, a high level of judgment, considerable initiative, and both skills and experience in managing issues, projects and people
  • Ability to multi-task, work independently with minimal direction, and work under pressure with constant deadlines, using strong organizational, time management and prioritizing skills
  • Demonstrate aptitude for detailed work, capability of decision making/problem solving within predetermined guidelines
  • Familiarity with HIV/AIDS-related, gender and sexual health issues and the delivery of health care an asset

Please include in your letter of submission:

  • Curriculum Vitae
  • Experience and interests
  • Salary Expectation and availability

CONTACT:
Human Resources Coordinator
BC Centre for Excellence in HIV/AIDS
618-1081 Burrard Street
Vancouver, BC, V6Z 1Y6

APPLICATION DEADLINE : Applications will start being reviewed July 20, 2016 until position is filled

Note: Applications received without a cover letter will NOT be considered. Only candidate that are selected for an interview will be contacted. The BC-CfE is an equal opportunity employer; GSHI is committed to GIPA/MIPA principles.

Job Type: Part-time

Job Location:

  • Vancouver, BC

Required education:

  • Bachelor’s

Required experience:

  • Recent related experience in an administrative role, preferably with two years at a senior level: 3 years

or proceed with Standard Application Form.

Employment Type: Part Time
Location: Vancouver, BC, CA
Posted on: 2016-07-09
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