Overview

Barbara Personnel Executive Assistant-170066 Temporary in Gatineau, QC

Barbara Personnel

Branch Gatineau QC CA

Position:
Executive Assistant-170066
Location:
Gatineau, QC

Manage, organize and maintain CEO’s time calendar, scheduling and reminding appointments – Make travel arrangements for the CEO and accompanying personnel which…

Executive assistant
Permanent position in Montreal
The individual must be bilingual in English and French (written and spoken) and be prepared to perform numerous general office, computer-related (data entry) and receptionist duties. High proficiency in Microsoft Office (particularly word and excel) is an absolute must.
Job Description: – Manage, organize and maintain CEO’s time calendar, scheduling and reminding appointments – Make travel arrangements for the CEO and accompanying personnel which includes reservations (airline, car rental, local ground transportation, hotel, meals etc.) – Arrange for any materials required (Presentations, documentations, print hand-outs, memos, diaries) for all CEO meetings efficiently – Maintain office supplies in collaboration with the administration department and keep an up-to-date record of all stock inventory levels to order/acquire supplies needed – Answer phone calls and emails and redirect them when necessary – Prepare and disseminate correspondence, memos and forms – File and update contact information of employees, customers, suppliers and external partners. – Develop and maintain a filing system – Greet Clients and guests at the front desk – Handle receptionist duties – Perform other administrative duties
Requirements: – Perfectly Bilingual in English & French (written and spoken) – Proven work experience as a secretary or administrative assistant – Familiarity with office organization and optimization techniques – High degree of multi-tasking and time management capability – Excellent written and verbal communication skills – Integrity and professionalism – Proficiency in MS Office – High school diploma

Years of experience needed :

5

Requirements and working conditions :

Workplace :

Montreal

Primary tasks :

Executive Assistant

Language :

Bilingual

English spoken

English written

French spoken

French written

Computer skills :

Microsoft Excel
( Expert )

Microsoft Frontpage
( Expert )

Microsoft Office
( Expert )

Education :

D.E.P.

Formation professionnelle / Professionnal Training

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Employment Type: Temporary
Location: Gatineau, QC, CA
Posted on: 2017-01-24
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