Association of Allied Health Professionals Administrative Assistant Part Time in Mount Pearl, NL

Overview

Association of Allied Health Professionals

Branch Mount Pearl NL CA

Position:
Administrative Assistant
Location:
Mount Pearl, NL

Coordinating logistics for AAHP events. Advanced knowledge of general administrative practices and procedures. Providing clerical and logistical support to AAHP…

Position: Administrative Assistant

Status: Permanent, Part-Time (Minimum 25 hours weekly)

Location: Mount Pearl, NL

The AAHP is an independent, public sector union representing a diverse membership of allied health-care professionals, primarily in the Avalon and Eastern regions of Newfoundland and Labrador. We are currently seeking an Administrative Assistant to join our team. Reporting to the Executive Director, the Administrative Assistant carries out a very dynamic and responsible role for our organization by providing a wide variety of administrative, organizational, financial and other support services to help ensure effective office operations and often serving as the primary, first line of contact with our AAHP Members and partners.

Key duties and responsibilities of this position include:

• Acting as the first point of contact for member inquiries and directing to appropriate AAHP staff or officers
• Coordinating the preparation and dissemination of Member communications and notices such as online posts major members mail-outs, and New Member orientation kits
• Coordinating logistics for AAHP events
• Carrying out financial administrative duties including monitoring, tracking and data-entry related to accounts payables and receivables, issuing cheques and payments, banking functions (e.g. including timely bank deposits/reconciliations), verifying expenses and revenues for accuracy, ensuring appropriate approval levels and compliance with AAHP financial policies, overseeing purchase order requests
• Maintaining and updating a comprehensive, secure electronic and paper records management system, including the AAHP Members’ database
• Providing clerical and logistical support to AAHP employees, Board and Committees such as taking and typing meeting minutes, managing travel logistics as required, compiling and disseminating meeting materials, drafting routine correspondence, updating AAHP directories as required and Assisting in the preparation of reports and correspondence
• Maintaining an inventory of office supplies, initiating and overseeing procurement of goods and services and ensuring operations of office equipment
• Performing other administrative functions as required

The ideal candidate will be an enthusiastic, detail-oriented, flexible and highly organized professional with:

• excellent verbal, written and interpersonal communication skills
• strong ability to work as part of a team and independently
• strong ability to demonstrate discretion, tact and sound judgment in daily activities
• an excellent client service orientation
• demonstrated experience in work with highly sensitive, critical and confidential matters
• advanced knowledge of general administrative practices and procedures
• strong organization, planning and time-management skills
• high proficiency in the use of MS Office Suite products and financial accounting programs and processes
• intermediate proficiency in the use of use of various computer database software programs and online filing networks
• strong ability transcribe correspondence, and to proof-read and edit documents and correspondence

These skills and competencies will normally have been acquired through:

• Completion of a two-year college diploma in a business or office administration;
• Three to five years experience in a progressively responsible office administration role; or
• An equivalent combination of training and experience.

Salary and Compensation:

The AAHP promotes progressive workplace policies, healthy work-life balance and continuous professional development for its employees and offers competitive employee salaries and compensation. As this is currently a part-time position, the AAHP has flexibility in setting regular weekly work schedule in accordance with the successful candidate’s requirements.

Applications:

All applications for this position must be submitted by 4pm on August 12, 2018 by:

Email:

Or Mail:

The Association of Allied Health Professionals

Attention: Hiring Committee

The Dorset Building, 6 Mount Carson Avenue

Mount Pearl, NL, A1N 3K4

All applications must include:

• A recent resume and cover letter that clearly indicates the applicant meets the required qualifications;
• Contact information for three references; and
• The Competition # 2018-AAHP Administrative Assistant in the subject line of your email or on your resume.

The AAHP sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted. An AAHP Hiring Committee will be conducting all interviews. All new hires will be required to obtain a Criminal Records Check as a pre-condition of employment. To learn more about the Association of Allied Health Professionals, please visit us at www.aahp.ca

Job Type: Part-time