Alltech Office Coordinator / Executive Assistant Full Time in Calgary, AB


Branch Calgary AB CA

Office Coordinator / Executive Assistant
Calgary, AB

Alltech is a leading global biotechnology company whose mission is to improve the health and performance of people, animals and plants through natural nutrition…

Job Summary


Alltech is a leading global biotechnology company whose mission is to improve the health and performance of people, animals and plants through natural nutrition and scientific innovation. Our technologies and support programs enable farmers to realize greater efficiency, profitability and sustainability on their farms. (www.alltech.com/Canada).

The Position

Our Western Canada office is looking for an experienced professional to join our team in the role of Office Coordinator / Executive Assistant. This position will report directly to the Canadian General Manager and be responsible for all administrative, office coordination and executive support duties.

Responsibilities and Duties


  • Transcription of e-mail and correspondence, ensuring e-mail, phone and other messages are delivered in a timely manner
  • Special projects (meetings, various projects)
  • Effectively interface with every level of the organization including sales team, researchers and executives across the world
  • Prepare daily, weekly, monthly and quarterly reports as requested
  • Ensure personnel files are up to date and secure
  • Communicate vital company policies and latest information to the territory team
  • Notify the appropriate people of a new hire, termination, etc.

Office Coordination

  • Providing office management services to the sales and marketing team in their region including but not limited to; maintaining the office, scheduling, accommodating customer requests, letters/emails, weekly reporting, setting up meeting rooms, webinars, teleconferences, corporate visits, etc.
  • General reception duties including; answering phones, greeting visitors to office, courier service, filing, preparation of sales reports and various professional correspondence
  • Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency
  • Maintain customer lists and assist with mass mailings

Executive Support

  • Arrange travel for territory team when requested
  • Prepare and submit territory team expenses as requested
  • Prepare and send monthly calendar(s) for regional Manager
  • Coordinate consultant schedules and travel when visiting the territory
  • Create presentations and draft correspondence for management

Qualifications and Skills

  • Prior experience as an Administrative Assistant to senior management
  • Ability to effectively interact with all levels of employees and customers
  • Resourceful, proactive, assertive, detail oriented and energetic
  • Self-starter, high level of motivation, ability to work independently and also as a member of a team
  • Excellent verbal, written and oral communications
  • Excellent organization and follow up skills
  • Ability to manage multiple assignments
  • Must be able to work well under pressure and in tight time constraints
  • Superior time management skills

Computer skills : Advanced Microsoft Office skills – PowerPoint, Word, Excel; transcription skills; typing minimum 70 wpm


Alltech offers a comprehensive benefit package and an atmosphere for professional and personal development. We are an equal opportunity employer and do not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status.

Job Type: Full-time

Required education:

  • High school or equivalent

Required experience:

  • Administrative Support: 5 years

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Calgary, AB, CA
Posted on: 2018-01-11
Posted by: