Abugov Kaspar Architecture Urban Design Engineering Interior Design Administrative Assistant (Maternity Replacement) Temporary in Calgary, AB

Overview

Abugov Kaspar Architecture Urban Design Engineering Interior Design

Branch Calgary AB CA

Position:
Administrative Assistant (Maternity Replacement)
Location:
Calgary, AB

Familiarity with construction contract administration forms and fee proposals is considered an asset. Previous experience in a similar role in an architectural…

Administrative Assistant

We are seeking a temporary (maternity replacement) full-time Administrative Assistant, starting mid-June 2016.

Duties:

• Prepare, edit and proofread correspondence, statements, forms, reports, and other documents
• Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
• Schedule and confirm appointments and meetings of employer
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Photocopy and collate documents for distribution, mailing, and filing
• Sort and file documents according to established manual and digital filing systems, locate and retrieve documents from files as requested, and maintain records of filed materials
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Send and receive messages and documents using fax or email
• Arrange travel schedules and make reservations

Skills and Experience:

• Advanced skills with Microsoft Office (Word, Excel), Adobe Acrobat
• 2-3 years of relevant experience
• Interacting with clients and consultants is an important part of this job, requiring excellent interpersonal and communication (written and oral) skills
• Completion of secondary school and college program in business administration
• Previous experience in a similar role in an architectural or building engineering firm is considered an asset
• Familiarity with construction contract administration forms and fee proposals is considered an asset

Submit resume and cover letter to [email protected]. Only those candidates shortlisted for interviews will be contacted.